Orange Southwest Supervisory Union Policies

Local Policies

Section 1 - Ends

Mission Statement

Policy Title 1.0 Mission Statement

Students have the knowledge, skills and tools to be prepared for the next stage of their lives, which justify the resources invested by the community.

Further, our core focus is on the following:

1.1 Critical thinking: Students creatively apply experiences and critical analysis to solve problems and make informed decisions.
1.2 Foundational Knowledge: Students possess comprehensive knowledge of a core curriculum in the following areas:
1.2.1 Reading, writing and communication
1.2.2 Mathematics
1.2.3 Science
1.2.4 Social studies
1.2.5 Life Skills
1.2.6 The Arts
1.3 Ability to Adapt: Students are adaptable, resilient and can manage change.
1.4 Information Technology: Students use and apply information and technology appropriately, effectively and objectively.

Orange Southwest Supervisory Union

Warned (5/12/08)

Adopted (6/9/08)

Revised (6/8/09); (10/11/10)

Braintree Elementary School

Warned (5/21/08)

Adopted (6/18/08)

Revised (6/8/09); (10/20/10)

Brookfield Elementary School

Warned (5/13/08)

Adopted (6/3/08)

Revised (6/9/09); (10/12/10)

Randolph Elementary School

Warned (5/12/08

Adopted(6/5/08)

Revised (6/4/09); (11/18/10)

Randolph Union High School

Warned (5/14/08)

Adopted (6/4/08)

Revised (6/8/09); (11/10/10)

This Ends Policy is reviewed annually by the OSSU Board.
The OSSU Board last reviewed this Ends Policy at their meeting on June 8, 2015.

Ends Monitoring Reports

Section 2 - Executive Limitations

Policy Title: 2.0. Global Executive Constraint

Policy Type: EXECUTIVE LIMITATIONS

Policy Title: 2.0. Global Executive Constraint
The Superintendent shall not cause or allow any practice, activity, decision, or organizational circumstance that is unlawful, unsafe, imprudent, or in violation of commonly accepted educational and professional ethics and practices.

Reviewed and Approved by the OSSU Board September 10, 2012

Reviewed and Approved by the OSSU Board September 9, 2013

Reviewed and Approved by the OSSU Board September 8, 2014

Reviewed and Approved by the OSSU Board September 14, 2015

Reviewed and Approved by the OSSU Board September 12, 2016

Superintendent's Monitoring Report - Accepted by OSSU Board 08/16

Policy Title: 2.1 Treatment of Students, Parents/Guardians & Community

Policy Title: 2.1. Treatment ofStudents, Parents/Guardians and Community

With respect to interactions with Students, Parents/Guardians Community or those applying to be Students, Parents/Guardians and Community, the Superintendent shall not cause or allow conditions, procedures, or decisions that are arbitrary or capricious, untimely, unclear, undignified, or unnecessarily intrusive.

Further, without limiting the scope of the foregoing by this enumeration, the Superintendent shall not

  1. Elicit information for which there is no clear necessity
  2. Use methods of collecting, reviewing, transmitting, or storing student/ family information that fail to protect against improper access to the material elicited
  3. Operate facilities without appropriate accessibility and privacy
  4. Allow Students, Parents/Guardians and Community to be unaware of what may be expected and what may not be expected from the district
  5. Leave Students, Parents/Guardians and Community uninformed in writing of this policy or without a way to be heard for persons who believe they have not been accorded a reasonable interpretation of their protections under this policy.

Reviewed and Approved by the OSSU Board on November 12, 2012

Reviewed and Approved by the OSSU Board on November 11, 2013

Reviewed and Approved by the OSSU Board on November 10, 2014

Reviewed and Approved by the OSSU Board on November 9, 2015

Reviewed and Approved by the OSSU Board on November 14, 2016

Superintendent's Monitoring Report - Accepted by OSSU Board on November 14, 2016

Policy Title: 2.2 Treatment of Staff

Policy Title: 2.2. Treatment of Staff

With respect to the treatment of paid and volunteer staff, the Superintendent shall not:

  1. Operate without written personnel rules that (a) clarify rules for staff, (b) provide for effective handling of grievances, and (c) protect against wrongful conditions.
  2. Discriminate against any staff member for nondisruptive expression of dissent
  3. Allow staff to be unprepared for emergency situations

    Reviewed and Approved by the OSSU Board on November 12, 2012

    Reviewed and Approved by the OSSU Board on November 11, 2013

    Reviewed and Approved by the OSSU Board on November 10, 2014

    Reviewed and Approved by the OSSU Board on November 9, 2015

    Reviewed and Approved by the OSSU Board on November 14, 2016

    Superintendent's Monitoring Report - Accepted by OSSU Board on November 14, 2016

Policy Title: 2.3. Financial Condition and Activities

Policy Title: 2.3. Financial Condition and Activities
With respect to the actual, ongoing financial condition and activities, the Superintendent shall not cause or allow the development of financial jeopardy or material deviation of actual expenditures from board priorities established in Ends policies.

Further, without limiting the scope of the foregoing by this enumeration, the Superintendent shall not

  1. Expend more funds than have been received in the fiscal year to date.
  2. Expend more funds than have been budgeted.
  3. Incur debt in an amount greater than can be repaid by certain otherwise unencumbered revenues within sixty days.
  4. Use any long-term reserves.
  5. Conduct interfund shifting in amounts greater than can be restored to a condition of discrete fund balances by certain otherwise unencumbered revenues within thirty days.
  6. Allow debts to be settled in an untimely manner.
  7. Allow tax payments or other government-ordered payments or filings to be overdue or inaccurately filed.
  8. Spend any surplus revenues.
  9. Allow receivables to be unpursued after a reasonable grace period.
  10. Accept non-resident students unless tuition is being paid by another Vermont school district or the state.

Revised March 2009

 

Reviewed and Approved by the OSSU Board on April 9, 2012
Reviewed and Approved by the OSSU Board on March 11, 2013
Reviewed and Approved by the OSSU Board on March 10, 2014
Reviewed and Approved by the OSSU Board on March 9, 2015
Reviewed and Approved by the OSSU Board on March 14, 2016
Reviewed and Approved by the OSSD Board on March 13, 2017

Superintendent's Monitoring Report - Accepted by OSSU Board 03/13/17

Policy Title: 2.4. Financial Planning and Budgeting

Policy Title: 2.4. Financial Planning and Budgeting
The Superintendent shall not cause or allow financial planning for any fiscal year or the remaining part of any fiscal year to deviate materially from the board’s Ends priorities, risk financial jeopardy, or fail to be derived from a multiyear plan.

Further, without limiting the scope of the foregoing by this enumeration, there will be no financial plans that

  1. Risk incurring those situations or conditions described as unacceptable in the board policy “Financial Condition and Activities”
  2. Omit credible projection of revenues and expenses, separation of capital and operational items, cash flow, and disclosure of planning assumptions
  3. Provide less for board prerogatives during the year than is set forth in the Governance Investment Policy
  4. Omit disclosure of anticipated impact(s) of proposed budget.

Revised March 2009

Reviewed and Approved by the OSSU Board on January 14, 2013

Reviewed and Approved by the OSSU Board on January 13, 2014

Reviewed and Approved by the OSSU Board on January 12, 2015

Reviewed and Approved by the OSSU Board on January 11, 2016

Reviewed and Approved by the OSSU Board on January 9, 2017

Superintendent's Monitoring Report - Modified December, 2016

Policy Title: 2.5. Emergency Superintendent Succession

Policy Title: 2.5. Emergency Superintendent Succession
To protect the board from sudden loss of Superintendent services, the Superintendent shall not permit the administrative cabinet to be unprepared to take over with reasonable proficiency until a successor is found.

 

Reviewed and Approved by the OSSU Board on January 14, 2013

Reviewed and Approved by the OSSU Board on January 13, 2014

         Reviewed and Approved by the OSSU Board on January 12, 2015

Reviewed and Approved by the OSSU Board on January 11, 2016

Reviewed and Approved by the OSSU Board on January 9, 2017

Superintendent's Monitoring Report - Modified December, 2016

Policy Title: 2.6. Asset Protection

Policy Title: 2.6. Asset Protection
The Superintendent shall not cause or allow district assets to be unprotected, inadequately maintained, or unnecessarily risked.

Further, without limiting the scope of the foregoing by this enumeration, the Superintendent shall not

  1. Allow board members, staff and the organization itself to be inadequately insured against theft and casualty losses to at least 80 percent of replacement value and against liability in an amount greater than the average for comparable organizations.
  2. Allow unbonded personnel access to material amounts of funds
  3. Subject facilities and equipment to improper wear and tear or insufficient maintenance.
  4. Unnecessarily expose the organization, its board, or its staff to claims of liability.
  5. Make any purchase (a) wherein normally prudent protection has not been given against conflict of interest; (b) of over $ 15,000 without having obtained comparative prices and quality; Orders shall not be split to avoid these criteria.
  6. Allow information and files to be exposed to loss or significant damage.
  7. Allow for practices that do not comply with Generally Accepted Accounting Procedures.
  8. Compromise the independence of the board’s audit or other external monitoring or advice, such as by engaging parties already chosen by the board as consultants or advisers.
  9. Endanger the organization's public image, its credibility, or its ability to accomplish Ends.
  10. Close any buildings as public schools.
  11. Shall not deviate from OSSU Investment Procedures or expose any OSSU endowments to unnecessary financial risk.

Revised October 11, 2010
Reviewed and Approved by the OSSU Board on March 12, 2012
Reviewed and Approved by the OSSU Board on March 11, 2013
Reviewed and Approved by the OSSU Board on March 10, 2014
Reviewed by the OSSU Board on March 9, 2015
Amended & Approved by the OSSU Board on April 13, 2015
Reviewed and Approved by the OSSU Board on March 14, 2016
Reviewed and Approved by the OSSD Board on March 13, 2017

Superintendent's Monitoring Report - Accepted by OSSU Board 03/13/17

Policy Title: 2.7. Compensation and Benefits

Policy Title: 2.7. Compensation and Benefits
With respect to employment, compensation, and benefits to non-unionized employees, consultants, contract workers, the Superintendent shall not cause or allow jeopardy to financial integrity or to public image.

Further, without limiting the scope of the foregoing by this enumeration, the Superintendent shall not

  1. Change the Superintendent’s own compensation and benefits.
  2. Promise or imply permanent or guaranteed employment.
  3. Establish or change compensation and benefits that deviate materially    from the geographical or professional market for the skills employed.
  4. Create obligations over a longer term than revenues can be safely projected, in no event longer than one year and in all events subject to losses in revenue.
  5. Establish or change pension benefits so as to cause unpredictable or inequitable situations.

 

 

Reviewed and Approved by the OSSU Board on June 11, 2012

Reviewed and Approved by the OSSU Board on June 17, 2013

Reviewed and Approved by the OSSU Board on June 9, 2014

Reviewed and Approved by the OSSU Board on June 8, 2015

    Reviewed and Approved by the OSSU Board on June 13, 2016

Superintendent's Monitoring Report - Accepted by OSSU Board June 13, 2016

Policy Title: 2.8. Communication and Support to the Board

Policy Title: 2.8. Communication and Support to the Board
The Superintendent shall not cause or allow the board to be uninformed or unsupported in its work.
Further, without limiting the scope of the foregoing by this enumeration, the Superintendent shall not
1. Neglect to submit monitoring data required by the board (see policy 3.4 on monitoring Superintendent performance) in a timely, accurate, and understandable fashion, directly addressing the provisions of board policies being monitored
2. Allow the board to be unaware of any actual or anticipated noncompliance with any Ends or Executive limitations policy, regardless of the board’s monitoring schedule.
3. Neglect to submit unbiased decision information required periodically by the board or let the board be unaware of relevant trends
4. Let the board be unaware of any significant incidental information it requires, including anticipated media coverage, threatened or pending lawsuits, and material internal and external changes
5. Let the board be unaware if, in the Superintendent's opinion, the board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of board behavior that is detrimental to the work relationship between the board and the Superintendent
6. Present information in unnecessarily complex or lengthy form or in a form that fails to differentiate among information of three types: monitoring, decision preparation, and incidental.
7. Allow the board to be deprived of a workable mechanism for official board, officer, or committee communications
8. Deal with the board in a way that favors or privileges certain board members over others except when responding to officers or committees duly charged by the board.
9. Allow the board to do its work without the necessary items on its consent agenda. Necessary items are those decisions delegated to the Superintendent yet required by law, regulation or contract to be board-approves, along with applicable monitoring information.
10. Allow the boards to be unaware of common concerns, needs, or issues and opportunities to collaborate.
11. Allow the board to be uninformed in a timely manner of all significant gifts.
12. Allow the board to be unsupported and uninformed in its role as a quasi-judicial hearing body.
13. Allow the board to be uninformed on an annual basis of all required policies currently in effect and where to access them.

Orange Southwest Supervisory Union Warned (5/12/08) Adopted (6/9/08) Revised 1/14/13
Braintree Elementary School

Warned (5/21/08) Adopted (6/18/08) Revised 1/14/13
Brookfield Elementary School

Warned (5/13/08) Adopted (6/3/08) Revised 1/14/13
Randolph Elementary School Warned 5/12/08) Adopted  (6/5/08) Revised 1/14/13
Randolph Union High School

Warned (5/14/08) Adopted (6/4/08) Revised 1/14/13

Revised October 11, 2010

Reviewed and Approved by OSSU Board on September 10, 2012

Amendment Approved by OSSU Board on October 8, 2012

Revision Approved on January 14, 2013

Reviewed and Approved by OSSU Board on September 9, 2013

Reviewed and Approved by the OSSU Board September 8, 2014

Reviewed and Approved by the OSSU Board September 14, 2015

Reviewed and Approved by the OSSU Board September 12, 2016

Superintendent's Monitoring Report - Accepted by OSSU Board 08/16

Policy Title: 2.9. Policies Required by Legislative or Regulatory Bodies

Policy Title: 2.9 Policies Required by Legislative or Regulatory Bodies

With respect to required policies, the Superintendent shall not:

1. Allow required policies to be incomplete, out of date, inaccessible to the community, or unreviewed by legal counsel.
2. Allow for improper implementation of required policy elements.
3. Allow those personnel who may be expected to implement policy to be untrained to do so.

Additional Policy Created and Approved by the OSSU Board
on January 14, 2013

Section 3 - Board-Management Delegation

Policy Title: 3.0 . Global Governance-Management Connection

Policy Title: 3.0 . Global Governance-Management Connection

The board’s sole official connection to the operational organization, its achievements, and its conduct will be through the Superintendent of schools.

Orange Southwest Supervisory Union Warned (  5/12/08) Adopted (6/9/08)
Braintree Elementary School Warned (5/21/08) Adopted (6/18/08)
Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08)
Randolph Elementary School Warned 5/12/08() Adopted  (6/5/08)
Randolph Union High School Warned (5/14/08) Adopted (6/4/08)

Policy Title: 3.1. Unity of Control

Policy Title: 3.1. Unity of Control

Only officially passed motions of the board are binding on the Superintendent. Accordingly:

  1. Decisions or instructions of individual board members, officers, or committees are not binding on the Superintendent except in rare instances when the board has specifically authorized such exercise of authority.
  2. In the case of board members or committees requesting information or assistance without board authorization, the Superintendent can refuse such requests that require, in the Superintendent’s opinion, a material amount of staff time or funds or is disruptive.
Orange Southwest Supervisory Union Warned (  5/12/08) Adopted (6/9/08)
Braintree Elementary School Warned (5/21/08) Adopted (6/18/08)
Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08)
Randolph Elementary School Warned 5/12/08() Adopted  (6/5/08)
Randolph Union High School Warned (5/14/08) Adopted (6/4/08)

Policy Title: 3.2. Accountability of the Superintendent

Policy Title: 3.2. Accountability of the Superintendent

The Superintendent is the board’s only link to operational achievement and conduct, so that all authority and accountability of staff, as far as the board is concerned, is considered the authority and accountability of the Superintendent. Accordingly:

  1. The board will never give instructions to persons who report directly or indirectly to the Superintendent.
  2. The board will not evaluate, either formally or informally, any staff other than the Superintendent.
  3. The board will view successful Superintendent performance as demonstrated by accomplishment of board-stated Ends and avoidance of board-proscribed means.
Orange Southwest Supervisory Union Warned (  5/12/08) Adopted (6/9/08) Braintree Elementary School Warned (5/21/08) Adopted (6/18/08) Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08) Randolph Elementary School Warned 5/12/08() Adopted  (6/5/08) Randolph Union High School Warned (5/14/08) Adopted (6/4/08)

Policy Title: 3.3. Delegation to the Superintendent

Policy Title: 3.3. Delegation to the Superintendent

The board will instruct the Superintendent through written policies that prescribe the organizational Ends to be achieved and describe organizational situations and actions to be avoided, allowing the Superintendent to use any reasonable interpretation of these policies. Accordingly:

  1. The board will develop policies instructing the Superintendent to achieve specified results for specified recipients at a specified cost. These policies will be developed systematically from the broadest, most general level to more defined levels and will be called Ends policies. All issues that are not Ends issues as defined here are means issues.
  2. The board will develop policies that limit the latitude the Superintendent may exercise in choosing the organizational means. These policies will be developed systematically from the broadest, most general level to more defined levels, and they will be called Executive Limitations policies. The board will never prescribe organizational means delegated to the Superintendent.
  3. As long as the Superintendent uses any reasonable interpretation of the board’s Ends and Executive Limitations policies, the Superintendent is authorized to establish all further procedures, make all decisions, take all actions, establish all practices, and pursue all activities. Such decisions of the Superintendent shall have full force and authority as if decided by the board.
  4. The board may change its Ends and Executive Limitations policies, thereby shifting the boundary between board and Superintendent domains. By doing so, the board changes the latitude of choice given to the Superintendent. But as long as any particular delegation is in place, the board will respect and support the Superintendent’s choices.
  5. Orange Southwest Supervisory Union Warned (  5/12/08) Adopted (6/9/08)
    Braintree Elementary School Warned (5/21/08) Adopted (6/18/08)
    Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08)
    Randolph Elementary School Warned 5/12/08() Adopted  (6/5/08)
    Randolph Union High School Warned (5/14/08) Adopted (6/4/08)

Policy Title: 3.4. Monitoring Superintendent Performance

Policy Title: 3.4. Monitoring Superintendent Performance

Systematic and rigorous monitoring of Superintendent job performance will be solely against the expected Superintendent job outputs: organizational accomplishment of board policies on Ends and organizational operation within the boundaries established in board policies on Executive Limitations. Accordingly:

  1. Monitoring is simply to determine the degree to which board policies are being met. Information that does not do this will not be considered to be monitoring information.
  2. The board will acquire monitoring information by one or more of three methods: (a) by internal report, in which the Superintendent discloses measurable interpretations including a rationale and compliance information to the board; (b) by external report, in which an external, disinterested third party selected by the board assesses compliance with board policies; or (c) by direct board inspection, in which a designated member or members of the board assess compliance with the appropriate policy criteria.
  3. In every case, the board will judge (a) the reasonableness of the Superintendent’s interpretation and (b) whether data demonstrate accomplishment of the interpretation.
  4. In every case, the standard for compliance shall be any reasonable Superintendent interpretation of the board policy being monitored. The board is the final arbiter of reasonableness but will always judge with a "reasonable person" test rather than with interpretations favored by board members or by the board as a whole.
  5. All policies that instruct the Superintendent will be monitored at a frequency and by a method chosen by the board. The board can monitor any policy at any time by any method but will ordinarily depend on a routine schedule.
  6. Superintendent remuneration will be decided after a review of monitoring reports received at the beginning of each school year.
    1. The Superintendent’s Salary will be set competitively using data collected and distributed by the Vermont Superintendent’s Association.

Revised June 2009
Revised October 2010
Revised February 2012

Section 4 - Governance Process

Policy Title: 4.0. Global Governance Commitment

Policy Title: 4.0. Global Governance Commitment

The purpose of the board, on behalf of Braintree, Brookfield and Randolph is to see to it the Orange Southwest Supervisory Union and its districts (a) achieves appropriate results for students at an appropriate cost (as specified in board Ends policies) and (b) avoids unacceptable actions and situations (as prohibited in board Executive Limitations policies).

Orange Southwest Supervisory Union Warned (  5/12/08) Adopted (6/9/08)
Braintree Elementary School Warned (5/21/08) Adopted (6/18/08)
Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08)
Randolph Elementary School Warned 5/12/08() Adopted  (6/5/08)
Randolph Union High School Warned (5/14/08) Adopted (6/4/08)

Policy Title: 4.1. Governing Style

Policy Title: 4.1. Governing Style

The board will govern lawfully, observing the principles of the Policy Governance model, with an emphasis on (a) outward vision rather than an internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of board and superintendent roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) proactivity rather than reactivity. Accordingly:

  1. The board will cultivate a sense of group responsibility. The board, not the staff, will be responsible for excellence in governing. The board will be the initiator of policy, not merely a reactor to staff initiatives. The board will not use the expertise of individual members to substitute for the judgment of the board, although the expertise of individual members may be used to enhance the understanding of the board as a body.
  2. The board will direct, control, and inspire the organization through the careful establishment of broad written policies reflecting the board's values and perspectives. The board's major policy focus will be on the intended long-term impacts outside the staff organization(Ends), not on the administrative or programmatic means of attaining those effects.
    1. Board values will be drawn from the diverse values of the community informed by expert sources both internal and external to the organization
  3. The board will enforce upon itself whatever discipline is needed to govern with excellence. Discipline will apply to matters such as attendance, preparation for meetings, policymaking principles, respect of roles, and ensuring the continuance of governance capability. Although the board can change its Governance Process policies at any time, it will scrupulously observe those currently in force.
  4. Continual board development will include orientation of new board members in the board's Governance Process and periodic board discussion of process improvement.
  5. The board will allow no officer, individual, or committee of the board to hinder or serve as an excuse for not fulfilling group obligations.
  6. The board will monitor and discuss the board's process and performance on a regular basis. Self-monitoring will include comparison of board activity and discipline to policies in the Governance Process and Board-Management Delegation categories
Orange Southwest Supervisory Union Warned (5/12/08) Adopted (6/9/08) Revised (10/11/10)
Braintree Elementary School Warned (5/21/08) Adopted (6/18/08) Revised (11/17/10)
Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08) Revised (11/9/10)
Randolph Elementary School Warned 5/12/08) Adopted  (6/5/08) Revised (11/18/10)
Randolph Union High School Warned (5/14/08) Adopted (6/4/08) Revised (11/10/10)

Policy Title: 4.2. Board Job Description

Policy Title: 4.2. Board Job Description

Specific job products of the board, as an informed agent of the ownership, are those that ensure appropriate organizational performance.

The OSSU Board shall hire, negotiate a contract with and set compensation for the Superintendent with input from the other boards.

All Boards have direct responsibility to:

  1. Create and maintain the linkage between the ownership and the operational organization to represent the informed voice of the owners. This linkage will include:
    1) Seeking input regarding owner values on issues of Ends and ethics
    2) Educating owners on issues impacting the organization
    3) Reporting to the owners on organizational performance
    4) Ensuring owners and other stakeholders that bring non-governing issues to the Board understand the process for getting their issue addressed by the system in a courteous and respectful manner.
  2. Create and maintain written governing policies that realistically address the broadest levels of all organizational decisions and situations
    1) Ends: organizational outcomes, impacts, benefits, recipients, and their relative worth (what good for which recipients at what cost)
    2) Executive limitations: constraints on executive authority that establish the ethics boundaries within which all executive activity and decisions must take place
    3) Governance process: specification of how the board conceives, carries out, and monitors its own task
    4) Board-management delegation: how power is delegated and its proper use; the Superintendent’s role, authority, and accountability
  3. Be familiar with all required policies in effect.
  4. Gain assurance of successful organizational performance on Ends and Executive Limitations.
  5. Advocate for legislative change which positively impacts public education.
  6. Determine any closing of buildings as public schools.
  7. Determine the expenditure of surplus funds.
  8. Determine the expenditure of long-term reserves.
  9. Appoint the external auditor.

In addition, the board has taken on the following non-governing outputs:

  1. Negotiating union contracts.
  2. Conduct fair hearings in its role as a quasi-judicial body.

Revised October 2010
Revised June 11, 2012
Revised & Approved by OSSU Board on January 14, 2013
Revised & Approved by OSSU Board on February 10, 2014
Approved by RUHS, RES, Braintree & Brookfield Boards on March 10, 2014

Policy Title: 4.3. Agenda Planning

Policy Title: 4.3. Agenda Planning

To accomplish its job description with a governance style consistent with board policies, the board will follow an annual agenda that:

  1. completes a review of Ends policies annually
  2. continually improves board performance through board education and enriched input and deliberation
  3. provides a mechanism to record and save opportunities for improvements and
  4. allows the board to meet its legal obligations
  1. The cycle will conclude each year on the last day of June, coinciding with the end of the school fiscal year, so that administrative planning and budgeting can be based on accomplishing a one-year segment of the board’s most recent statement of long-term Ends.
  2. The cycle will start with the board’s development of its agenda for the next year. The Chair will provide a report of the board’s work from the previous cycle and, in consultation with other board members and the Superintendent, will create an annual agenda. These will be presented to the board for review no later the last scheduled meeting of the planning year. The annual agenda and report will be approved at the first board meeting of the new cycle.

    • Consultations with selected groups in the ownership, or other methods of gaining ownership input.
    • Governance education and education related to Ends determination (presentations by futurists, demographers, advocacy groups, staff, and so on)
  3. A board member may recommend or request an item for board discussion by submitting the item to the Chair no later than five days before the agenda is to be warned.
  4. Throughout the year, the board will attend to consent agenda items as expeditiously as possible. Only the majority of the board can remove an item from the consent agenda for discussion.
  5. Superintendent monitoring will be included on the agenda in accordance with the board’s schedule.

Revised April 2012

Policy Title: 4.4 Chair's Role

Policy Title: 4.4. Chair’s Role

The Chair, a specially empowered member of the board, ensures the integrity of the board's process and, secondarily, occasionally represents the board to outside parties. Accordingly:

  1. The assigned result of the Chair’s job is that the board behaves consistently with its own rules and those legitimately imposed on it from outside the organization.
    1. Meeting discussion content will consist solely of issues that clearly belong to the board to decide or to monitor according to board policy.
    2. Information that is for neither monitoring performance nor board decisions will be avoided or minimized and always noted as such.
    3. Deliberation will be fair, open, and thorough but also timely, orderly, and kept to the point.
  2. The authority of the Chair consists in making decisions that fall within topics covered by board policies on Governance Process and Board-Management Delegation, with the exception of (a) employment or termination of a Superintendent and (b) areas where the board specifically delegates portions of this authority to others. The Chair is authorized to use any reasonable interpretation of the provisions in these policies.
    1. The Chair is empowered to chair board meetings with all the commonly accepted powers of that position, such as ruling and recognizing.
    2. The Chair has no authority to make decisions about policies created by the board within Ends and Executive Limitations policy areas. Therefore, the Chair has no authority to supervise or direct the Superintendent.
    3. The Chair may represent the board to outside parties in announcing board-stated positions and in stating chair decisions and interpretations within the area delegated to her or him and report such activity at the next meeting of the board.
    4. The Chair may delegate this authority but remains accountable for its use.
    5. The Chair will ensure that the board fulfills its obligations and work to improve the board’s performance.
Amendment approved by the OSSU Board on November 12, 2012
Orange Southwest Supervisory Union
Warned (  5/12/08)
Adopted (6/9/08)
Braintree Elementary School Warned (5/21/08) Adopted (6/18/08)
Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08)
Randolph Elementary School Warned 5/12/08() Adopted  (6/5/08)
Randolph Union High School Warned (5/14/08) Adopted (6/4/08)

Policy Title: 4.5. Board Members' Code of Conduct

Policy Title: 4.5. Board Members' Code of Conduct

The board commits itself and its members to ethical, businesslike, and lawful conduct, including proper use of authority and appropriate decorum when acting as board members.

  1. Members must demonstrate loyalty to the ownership, unconflicted by loyalties to staff, other organizations, or any personal interests as Parents or Guardians.
  2. It is the ethical and legal duty of all School Board members to avoid conflicts of interest as well as the appearance of conflicts of interest. “Conflict of interest” means a situation when a board member’s private interests, as distinguished from the board member’s interest as a member of the general public, would benefit from or be harmed by his or her actions as a member of the board.

In order to comply with the obligations thus imposed, the Board and its members will adhere to the following standards.

  1. Board members will be familiar with, and adhere to, those provisions of Vermont education law which define School Board powers and govern Board member compensation and public bidding processes.
  2. A Board member will not take any action which is intended to give the impression that he or she would represent special interests or partisan politics for personal gain.
  3. A Board member will not use his or her position on the Board in any manner intended to unfairly promote personal financial interests or the financial interests of family members, friends or supporters.
  4. A Board member will not accept anything of value in return for taking particular positions on matters before the Board.
  5. A Board member will do nothing intended to leave the impression that his or her position on any issue can be influenced by anything other than a fair presentation of all sides of the question.

Avoiding Conflicts When a Board member becomes aware of involvement in a conflict of interest as defined in state law or this policy, he or she will declare the nature and extent of the conflict or appearance of conflict for inclusion in the Board minutes, and will abstain from voting or participating in discussion of the issue giving rise to the conflict.

Complaints of Conflict of Interest When a conflict of interest claim against a Board member is brought to the Board in writing and is signed by another Board member or a member of the public, and the Board member against whom the claim is made does not concur that a conflict in fact exists, the following Board procedures will be followed.

  1. Upon a majority vote of the remaining Board members, or upon order of the chair, the Board will hold an informal hearing on the conflict of interest claim, giving both the Board member and the person bringing the claim an opportunity to be heard.
  2. At the conclusion of the informal hearing, the remaining Board members will determine by majority vote to take one of the following actions:
    1. Issue a public finding that the conflict of interest charge is not supported by the evidence and is therefore dismissed.
    2. Issue a public finding that the conflict of interest charge is supported by the evidence and that the member should disqualify him or herself from voting or otherwise participating in the Board deliberations or decision related to that issue, as required by Vermont statute.
    3. Issue a public finding that the conflict of interest charge is supported by the evidence and, in addition to disqualifying him or herself from voting or otherwise participating in the Board deliberations or decision, the Board member should be formally censured or subjected to such other action as may be allowed by law.
  3. Board members may not attempt to exercise individual authority over the organization. A Board member will do nothing intended to give the false impression that he or she has the authority to make decisions or take action on behalf of the Board or the school administration. As such;
    1. Members' interaction with the Superintendent or with staff must recognize the lack of authority vested in individuals except when explicitly authorized by the board.
    2. Members' interactions with the public, the press, or other entities must recognize the same limitation and the inability of any board member to speak for the board except to repeat explicitly stated board decisions.
    3. Except for participation in board deliberation about whether the Superintendent has achieved any reasonable interpretation of board policy, members will not express individual judgments of performance of employees, volunteers or the Superintendent.
  4. Members will respect the confidentiality appropriate to issues of a sensitive nature.
  5. Members will be properly prepared for board deliberation.
  6. Members will support the legitimacy and authority of the final determination of the board on any matter, irrespective of the member’s personal position on the issue.
Orange Southwest Supervisory Union Warned (  5/12/08) Adopted (6/9/08) Revised (5/10/10)
Braintree Elementary School Warned (5/21/08) Adopted (6/18/08) Revised (5/19/10)
Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08) Revised (5/11/10)
Randolph Elementary School Warned 5/12/08() Adopted  (6/5/08) Revised (5/10/10)
Randolph Union High School Warned (5/14/08) Adopted (6/4/08) Revised (5/10/10)

Policy Title: 4.6. Board Committee Principles

Policy Title: 4.6. Board Committee Principles

Board committees, when used, will be assigned so as to reinforce the wholeness of the board’s job and so as never to interfere with delegation from board to Superintendent.

Accordingly:

  1. Board committees are to help the board do its job, not to help or advise the staff. Committees ordinarily will assist the board by preparing policy alternatives and implications for board deliberation. In keeping with the board’s broader focus, board committees will normally not have direct dealings with current staff operations.
  2. Board committees may not speak or act for the board except when formally given such authority for specific and time-limited purposes. Expectations and authority will be carefully stated in order not to conflict with authority delegated to the Superintendent.
  3. Board committees cannot exercise authority over staff, beyond the bounds of typical support functions for committees with assigned staff.Because the Superintendent works for the full board, he or she will not be required to obtain the approval of a board committee before an executive action.
  4. Board committees are to avoid over identification with organizational parts rather than the whole. Therefore, a board committee that has helped the board create policy on some topic will not be used to monitor organizational performance on that same subject.
  5. Committees will be used sparingly and ordinarily in an ad hoc capacity.
  6. This policy applies to any group that is formed by board action, whether or not it is called a committee and regardless of whether the group includes board members. It does not apply to committees formed under the authority of the Superintendent.
Orange Southwest Supervisory Union Warned (  5/12/08) Adopted (6/9/08)
Braintree Elementary School Warned (5/21/08) Adopted (6/18/08)
Brookfield Elementary School Warned ( 5/13/08) Adopted (6/3/08)
Randolph Elementary School Warned 5/12/08() Adopted  (6/5/08)
Randolph Union High School Warned (5/14/08) Adopted (6/4/08)

Policy Title: 4.7. Governance Investment

Policy Title: 4.7. Governance Investment

Because poor governance costs more than learning to govern well, the board will invest in its governance capacity

  1. Appropriate funds shall be allocated each year to ensure at minimum, Board skills, methods, and supports will be sufficient to ensure governing with excellence.
    1. Training and retraining will be used to orient new members and candidates for membership, as well as to maintain and increase existing member skills and understandings.
    2. Outside monitoring assistance will be arranged so that the board can exercise confident control over organizational performance. This includes, but is not limited to, financial audits.
    3. Outreach mechanisms will be used as needed to ensure the board’s ability to listen to owner viewpoints and values.
  2. Costs will be prudently incurred, though not at the expense of endangering the development and maintenance of superior capability.
  3. The board will establish its cost of governance budget for the next fiscal year when budget parameters are established.

Amendment approved by the OSSU Board on May 13, 2013
Amendment approved by the RUHS, RES, Brookfield & Braintree Boards
on June 17, 2013

Federal Policies

Section IV Personnel 4000

Policy: Alcohol and Drug-Free Workplace 4001/6001

Personnel 4001

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY: Alcohol and Drug-Free Workplace

It is the policy of the Board to maintain a workplace free of alcohol and drugs. No employee will unlawfully manufacture, distribute, dispense, possess or use alcohol or any drug on or in the workplace.

Definitions

Drug means any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance as defined by state or federal statute or regulation.

Workplace means the site for the performance of work for the School District, including any school building or any school premises and any school-owned vehicle or any other school-approved vehicle used to transport students to and from school or school activities. It also includes off school property during any school-sponsored or school-approved activity, event or function such as a field trip or athletic event, where students are under the jurisdiction of the School District.

Employee Responsibilities

As a condition of employment, each employee will notify the Superintendent in writing of his or her conviction of any criminal drug statute for a violation occurring on or in the workplace as defined above. The employee must notify the Superintendent no later than five days after such conviction. Entry of a nolo contendere plea shall constitute a conviction for purposes of this policy, as will any judicial finding of guilt or imposition of sentence. Within 10 days of notification from an employee, or receipt of actual notice of an alcohol or drug conviction, the Superintendent will notify any federal or state officers or agencies legally entitled to such notification.

As a condition of employment, each employee must abide by the terms of the School District policy respecting an alcohol and drug free workplace.

An employee who violates the terms of this policy may be asked to satisfactorily complete an alcohol or drug abuse assistance or rehabilitation program approved by the Board. In addition, an employee who violates the terms of this policy will be subject to disciplinary action, including but not limited to non-renewal, suspension or termination at the discretion of the Board.

Administrative Responsibilities

The Board will take action in accordance with the District’s policies and procedures as well as applicable state and federal law

The Superintendent will establish an alcohol and drug-free awareness program in the District to include information on the dangers of drug abuse in the workplace, the District's policy on an alcohol and drug-free workplace and any alcohol or drug counseling available to employees as well as any available rehabilitation and employee assistance programs.

A copy of this policy will be given by the Superintendent or his or her designee to each District employee.

The Superintendent or his or her designee will conduct a biennial review of the District's student and employee drug prevention programs as required by the Safe and Drug-Free Schools and Communities Act of 1994. The review will determine the effectiveness of the prevention programs and the consistency of the enforcement of disciplinary sanctions. Following each review, required changes will be implemented.

Orange Southwest Supervisory Union Warned (5/19/03) Adopted (8/25/03)
Braintree Elementary School Warned (6/18/03, 9/17/03) Adopted (1/7/04)
Brookfield Elementary School Warned (7/8/03) Adopted (12/9/03)
Randolph Elementary School Warned (6/5/03, 10/2/03) Adopted (12/18/03)
Randolph Union High School Warned (6/11/03, 10/8/03) Adopted (12/10/03)
Randolph Technical Career Center Warned (6/26/03 , 10/2/03) Adopted (12/18/03)

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards
at their meetings on November 10, 2014

Legal Reference(s): 20 U.S.C. §§1701 et seq. (Drug-Free Schools & Communities Act)

41 U.S.C. §§701 et seq. (Drug-Free Workplace Act)

21 V.S.A. §517 (Employer’s Authority)

Policy: Prevention of Harassment of Employees 4002

Personnel 4002

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:         Prevention of Harassment of Employees
The Orange Southwest Supervisory Union is committed to providing a safe and supportive environment in which all members of the school community are treated with respect. Harassment is a form of unlawful discrimination as well as disrespectful behavior which will not be tolerated.
The Orange Southwest Supervisory Union shall provide an environment free of unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct, or communications constituting harassment as defined and otherwise prohibited by state and federal law.
Harassment includes, but is not limited to, examples cited in this policy.
Definitions

  1. Adverse Action: Includes any form of intimidation, reprisal or harassment such as suspension, termination, change in working conditions, loss of privileges or benefits or other disciplinary action in the case of employees.
  2. Employee: For purposes of this policy, an employee includes any person employed directly or through a contract with another company by the School District, agents of the school, School Board members and any student teacher, intern, school volunteer or work study student.
  3. Harassment: Harassment means unlawful harassment and constitutes a form of discrimination. It is verbal or physical conduct based on an race, religion (creed), color, national origin, marital status, sex, sexual orientation, age, ancestry, place of birth or disability which has the purpose or effect of substantially interfering with an individual’s work or creating an intimidating, hostile or offensive environment.
  4. School Community: Includes but is not limited to all students, school employees, contractors, unpaid volunteers, work study students, interns, student teachers, and visitors.
  5. Sexual Harassment: Is a form of sex discrimination and means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
    • Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment; or
    • Submission to or rejection of such conduct by an individual is used as a component of the basis for employment decisions affecting such individual; or
    • Such conduct has the purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile or offensive working environment.

Examples
Harassment can include any unwelcome verbal, written or physical conduct which offends, denigrates, or belittles an individual because of an employee’s race, creed (religion), color, national origin, marital status, sex, sexual orientation, age, ancestry or disability. Such conduct includes, but is not limited to, unsolicited derogatory remarks, jokes, demeaning comments or behavior, slurs, mimicking, name calling, graffiti, innuendo, gestures, physical contact, stalking, threatening, bullying, extorting or the display or circulation of written materials or pictures.
Sexual Harassment
Sexual harassment may include, but is not limited to, unwelcome touching, crude jokes or pictures, discussions of sexual experiences, teasing related to sexual characteristics, pressure for sexual activity whether written, verbal or through physical gestures, display or sending of pornographic pictures or objects, obscene graffiti, and spreading rumors related to a person's alleged sexual activities.
Racial and Color Harassment
Racial or color harassment can include unwelcome verbal, written or physical conduct directed at the characteristics of a person’s race or color such as nicknames emphasizing stereotypes, racial slurs, comments on manner of speaking, and negative references to racial customs.
Religious or Creed Harassment
Harassment on the basis of religion or creed includes unwelcome verbal, written or physical conduct directed at the characteristics of a person’s religion or creed such as derogatory comments regarding surnames, religious tradition, or religious clothing, or religious slurs or graffiti.
National Origin Harassment
Harassment on the basis of national origin includes unwelcome verbal, written or physical conduct directed at the characteristics of a person’s national origin such as negative comments regarding surnames, manner of speaking, customs, language or ethnic slurs.
Marital Status Harassment
Harassment on the basis of marital status includes unwelcome verbal, written or physical conduct directed at the characteristics of a person’s marital status, such as comments regarding pregnancy or being an unwed mother or father.
Sexual Orientation Harassment
Harassment on the basis of sexual orientation includes unwelcome verbal, written or physical conduct directed at the characteristics of a person’s sexual orientation such as negative name calling and imitating mannerisms.
Disability Harassment
Harassment on the basis of a person’s disabling mental or physical condition includes any unwelcome verbal, written or physical conduct directed at the characteristics of a person’s disabling condition such as imitating manner of speech or movement, or interference with necessary equipment.
Reporting

  1. Mandatory: It is the express policy of the Orange Southwest Supervisory Union to require employee targets of harassment and employees who have first-hand knowledge of such harassment to report such claims. Employees who witness or are targets of harassment shall report the incident(s) immediately to their immediate supervisor or another administrator who is not the subject of the complaint as may be appropriate under the circumstances.
    Targets of harassment should directly inform the person engaging in the harassing conduct or communication that such conduct or communication is offensive and must stop.
  2. Privacy: Complaints will be kept confidential to the extent possible given the need to investigate and act on investigative results.
  3. Retaliation: There will be no adverse action taken against a person for making a complaint of harassment when the complainant honestly believes harassment has occurred or is occurring, or for participating in or cooperating with an investigation. Any individual who retaliates against any employee who reports, testifies, assists or participates in an investigation or hearing relating to a harassment complaint will be subject to discipline by the School District.

Administrative Responsibility and Action

  1. Reporting: An employee who receives a complaint of harassment shall promptly inform the Principal (or designee) or another administrator who is not the subject of the complaint.
  2. Investigation: The School District is responsible for acting on any information regarding harassment of which it is aware. The Superintendent shall provide for a thorough, prompt investigation of the incident; the investigation and written report shall be completed in a timely fashion in accordance with school procedures after a report or complaint, formal or informal, written or oral, has been received. No person who is the subject of a complaint shall conduct such an investigation.
  3. Final Action on Complaint: The School District shall take disciplinary or remedial action as appropriate in order to ensure that further harassment does not occur. Such action may include, but is not limited to, education, training, counseling or suspension and/or termination of an employee.
  4. False Complaint: Any person who knowingly makes a false accusation regarding harassment will be subject to disciplinary action up to and including discharge of employees.
  5. Appeal: A person judged to be in violation of this policy and subjected to action under it may appeal the determination and/or the action taken in accordance with procedures adopted under this policy. The procedures shall be consistent with the provisions of any applicable collective bargaining agreement.
  6. Dissemination: The Superintendent shall use all reasonable means to inform students, employees, and the community that the District will not tolerate harassment. A copy of this policy shall be provided employees each year and shall be included in the appropriate materials that are disseminated to the school and community.

Training: The Superintendent shall develop methods of discussing the meaning and substance of this policy with staff in order to help prevent harassment. Training may be implemented in the context of employee professional development to develop broad awareness and understanding among all members of the school community.


Orange Southwest Supervisory Union         Warned (4/25/05)              Adopted (5/19/05)
Braintree Elementary School                     Warned (5/18/05)              Adopted (6/18/05)
Brookfield Elementary School                   Warned (5/10/05)              Adopted (6/14/05)      
Randolph Elementary School                     Warned (5/5/05)                Adopted (6/2/05)
Randolph Union High School                     Warned (5/11/05)              Adopted (6/8/05)
Randolph Technical Career Center             Warned and Reviewed (5/26/05)
 
Reviewed by the OSSU Board at their meetings on February 9, 2015 & March 9, 2015 Reviewed by the RUHS, Randolph, Brookfield & Braintree Boards at their meetings on March 9, 2015 & April 13, 2015

Legal Reference(s):

9 V.S.A. §§4502 et seq. (Public accommodations)
16 V.S.A. §§11(a) (26), 565 (harassment, definitions)

 

21 V.S.A. § 495 (retaliation, Unlawful employment practice, sexual harassment)

 

33 V.S.A. §§ 4911 et seq. (child abuse)

 

9 V.S.A. §§ 4500 et seq. (public accommodations)

 

20 U.S.C. §§1681 et seq. (Title IX of the Educational Amendments)

 

29 C.F.R. 1604.11 (Equal Opportunity Employment Commission)
34 C.F.R. Part 106

 

42 U.S.C. §2000d (Title VI of the Civil Rights Act of 1964)

 

Davis v. Monroe County Board of Education 526 U.S. 629 (1999)

 

Franklin v. Gwinnett 503 U.S. 60 (1992)

 

Saxe v. State College Area School District, 240 F. 3d 200 (3rd Cir. 2001)

Cross Reference:

Reporting Suspected Child Abuse or Neglect
Board Commitment to Non-Discrimination
Prevention of Harassment of Students

 

PROCEDURES FOR HANDLING COMPLAINTS OF HARASSMENT OF EMPLOYEES
The Orange Southwest Supervisory Union hereby adopts the following administrative procedures to implement the School District’s policy with respect to unlawful harassment of school district employees.
Reporting And Response

    1. To Principal (or designee): Any adult school employee who witnesses or receives a report, formal or informal, written or oral, of harassment at school or during school-sponsored activities shall report it to the Principal. If the report involves the school Principal, the reporter shall make the report directly to one of the School District Equity Coordinators or Superintendent.
    2. Principal’s duty: Upon receipt of a report of harassment, the Principal shall decide whether to retain and act upon it at the school site or to forward it directly to a School District Equity Coordinator.
      • Retained by Principal. If the Principal acts upon the report at the school site and if the matter is not resolved informally as described below, he or she shall forward to a School District Equity Coordinator, within 5 calendar days, a report of any action taken.
      • Forwarded to School District Equity Coordinator. If the Principal decides to forward the complaint to a School District Equity Coordinator, he or she shall do so immediately, without screening or investigating the report. The Principal may request, but not insist upon, a written complaint. The Principal shall forward to a School District Equity Coordinator:
        • a written statement of the complaint within 24 hours; and
        • any available supporting documentation as soon as practicable.

3.   School District Equity Coordinator: The Superintendent shall designate at least two (one of each gender) individuals within the School District/Supervisory Union as a School District Equity Coordinator to receive reports of harassment. If the report involves the School District Equity Coordinator(s), the reporter shall refer the complaint directly to the Superintendent. The School District shall prominently post the name, mailing address, and telephone number of its Equity Coordinators.
Informal Inquiry and Resolution
The complainant and the alleged harasser(s) may agree to a meeting facilitated by a school employee. If all parties involved agree the situation has been resolved during such meeting, the facilitator shall report to the Principal only that the matter has been resolved informally. If any party involved does not agree that the situation has been resolved, a formal investigation shall be initiated.
Investigation

  • Who. Unless the matter is resolved informally, the Principal or School District Equity Coordinator or designee shall conduct an investigation upon receipt of a report or complaint alleging harassment.
  • How. The investigator will interview individuals involved and any other persons who may have knowledge of the circumstances giving rise to the complaint and may use other methods and documentation.
  • When. The investigator shall complete the investigation as soon as practicable following receipt of the complaint.  The intent of the district is to complete all investigations within twenty school days.  However, additional days may be warranted given the extensiveness of the case or unavailability of people to be interviewed.
  • Result. Upon completion of the investigation, the investigator shall decide if a violation of this policy has occurred and report that decision, along with the evidence supporting it, to the Principal or School District Equity Coordinator and the Superintendent or, if the complaint involves the Superintendent, directly to the School Board, for appropriate action in accordance with School District disciplinary policy.

Appeal
A person judged to be in violation of the policy on unlawful harassment and subjected to action under it may appeal the determination and/or the action taken as follows:
Applicable collective bargaining agreement. If the person filing the appeal is an adult school employee who has applicable appeal rights under the grievance procedure in a collective bargaining agreement, the appeal shall proceed in accordance with the person’s rights as outlined in that agreement.
Other. If the person filing the appeal is an adult school employee who does not have applicable appeal rights under the grievance procedure in a collective bargaining agreement, the appeal shall proceed in accordance with school district policy governing employee discipline and with legal due process requirements.
Retaliation
Retaliation for reporting harassment or cooperating in an investigation of harassment is unlawful under 21 V.S.A. §495(a)(5) and 9 V.S.A. §4503(a)(5).
Record Keeping and Notification

  • Record keeping: The Superintendent shall assure that a record of any complaint and investigation of harassment as well as the disposition of the complaint and any disciplinary or remedial action taken is maintained by the School District in a confidential file.
  • Notification: The Superintendent shall assure that the complainant is notified whether allegations of unlawful harassment were found to be valid, whether a violation of the policy occurred, and whether action was taken as a result

Notice
The Superintendent shall provide notice of the policy on unlawful employee harassment and these procedures to all school employees. Copies of the policy and procedures shall appear in the employee handbook (or other similar publication) as well as publications distributed to parents and community members and shall be posted conspicuously in each school. The notice shall:
1.   Include examples of behaviors which, if sufficiently severe, pervasive or persistent to interfere with a person’s ability to participate in or benefit from school programs, would constitute unlawful harassment; and
2.   Provide the following information about additional methods of pursuing claims of harassment:

  • A person may make a complaint of harassment to the Vermont Attorney General’s Office or the federal Equal Employment Opportunity Commission at the following places:

Vermont Attorney General’s Office
109 State Street
Montpelier VT 05609-1001
(802) 828-3171

Equal Employment Opportunity Commission
1 Congress Street
Boston MA 02114
(617) 565-3200

  • In addition, an individual may seek other remedies through private legal action and, in some circumstances, through criminal prosecution.

Policy: Weapons 4003/6003

Personnel 4003/Students 6003

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:         Prohibition of Firearms and Weapons


Section I: Firearms
It is the policy of the district to comply with the federal Gun Free Schools Act of 1994 and state law requiring school districts to provide for the possible expulsion of students who bring firearms to or possess firearms at school.  It is further the intent of the Board to maintain a student discipline system consistent with the requirements of the federal Individuals with Disabilities Education Act, Section 504 of the Rehabilitation Act and the Vermont State Board of Education rules.
Definitions
For the purposes of this policy, the terms “firearm,”  “destructive device,” “school” and “expelled” shall have the following meanings:

  1. “Firearm” means a firearm as defined in Section 921 of Title 18 of the United States Code and 13 V.S.A. §4016, including: (A) any weapon (including a starter gun) which will or is designed to or may readily be converted to expel a projectile by the action of an explosive; (B) the frame or receiver of any such weapon; (C) any firearm muffler or firearm silencer; or (D) any destructive device.  A firearm that is for activities approved and authorized by the School District shall not be considered a firearm for the purposes of this policy if the appropriate safeguards to ensure safety as adopted by the District are followed.
  1. “Destructive Device” means

(A) any explosive, incendiary or poison gas, including a
(i) bomb,
(ii) grenade,
(iii) rocket having a propellant charge of more than four ounces,
(iv) missile having an explosive or incendiary charge of more than one quarter ounce,
(v) mine, or
(vi) similar device.
(B) any type of weapon that will, or that may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than one-half inch in diameter.
(C) any combination of parts either designed or intended for use in converting any device into any destructive device described in subparagraph (A) or (B) and from which a destructive device may be readily assembled.

  1. “School” means any setting which is under the control and supervision of the School District for the purposes of student activities approved and authorized by the School District. It includes school grounds, facilities, and school-sponsored events whether held on or off of school grounds and vehicles used to transport students to and from school or school activities.
  2. “Expelled” means. Unless modified by the Board pursuant to Board policy, the termination for at least a calendar year of educational services to a student.

Sanctions
Any student who brings a firearm to school, or who possesses a firearm at school shall be brought by the Superintendent to the School Board for an expulsion hearing.
A student found by the Board after a hearing to have brought a firearm to school shall be expelled for at least one calendar year. However, the Board may modify the expulsion on a case by case basis when it finds circumstances such as, but not limited to:

  1. The student was unaware that he or she had brought a firearm to school.
  2. The student did not intend to use the firearm to threaten or endanger others.
  3. The student is disabled and the misconduct is related to the disability.
  4. The student does not present an ongoing threat to others and a lengthy expulsion would not serve the best interests of the pupil.

At the discretion of the Board and administration, an expelled student may be afforded limited educational services at a site other than the school during the period of expulsion under this policy.
Policy Implementation
An expulsion hearing conducted under this policy shall afford due process as required by law and according to procedure developed by the Superintendent or his or her designee.
The Superintendent shall refer to appropriate law enforcement agency any student who brings a firearm to a school under the control and supervision of the School District.  The Superintendent may also report any incident subject to this policy to the Department of Social and Rehabilitative Services.
The Superintendent shall annually provide the Commissioner of Education with descriptions of the circumstances surrounding expulsions imposed under this policy, the number of students expelled and the type of firearms involved.

Section II: Weapons
It is the policy of the district to prohibit the possession by students of knives, weapons or dangerous instruments, as defined by administrative rules, at school and shall allow disciplinary action up to and including expulsion for violations of the prohibition against knives, weapons and dangerous instruments.  Behavioral expectations, and the consequences of misconduct, will be stated in the student handbook and/or other publications distributed to students and parents/guardians.
Definitions
1. “Knife” means any instrument that is capable of ready use as a stabbing weapon that may inflict bodily injury.
2. “Weapon”means a device, instrument, material or substance whether animate or inanimate which when used in the manner it is intended to be used, is known to be capable of producing death or bodily injury.
3. “School” means any setting which is under the control and supervision of the School District for the purposes of student activities approved and authorized by the School District.. It includes school grounds, facilities, and school-sponsored events whether held on or off of school grounds and vehicles used to transport students to and from school or school activities.
4. “Expelled” means termination of educational services for the remainder of the school year or up to 90 school days, whichever is longer.
Procedures shall be established by the principal for allowing items that fall under any of the definitions of this policy into school for educational purposes.

Orange Southwest Supervisory Union      Warned (5/19/03)      Adopted (8/25/03)      Revised (1/18/07; 2/8/10)
Braintree Elementary School                   Warned (9/17/03)      Adopted (10/15/03)    Revised (2/26/07; 4/21/10)
Brookfield Elementary School                 Warned (7/8/03)        Adopted (10/14/03)    Revised (2/13/07; 2/23/10)
Randolph Elementary School                  Warned (6/5/03)        Adopted (10/2/03)     Revised (2/1/07; 3/4/10)
Randolph Union High School                 Warned (6/11/03)      Adopted (10/8/03)      Revised (2/6/07; 3/10/10)
Randolph Technical Career Center          Warned (6/26/03       Adopted (9/25/03)      Reviewed (10/26/06)


Reviewed by the OSSU, RUHS, Randolph, Braintree & Brookfield Boards at their meetings on April 11, 2016 & May 9, 2016


Legal Reference(s):

16 V.S.A. §1166 (State law pursuant to Federal law)

 

13 V.S.A. §§4004, 4016 (Criminal offenses)

 

20 U.S.C. §7151(Gun Free Schools Act)

 

18 U.S.C. §921 (Gun Free School Zones Act of 1990)

 

20 U.S.C. §§1400 et seq.(IDEA)

 

29 U.S.C. §794 (Section 504, Rehabilitation Act of 1973)

 

Vt. State Board of Education Manual of Rules & Practices, §§4311, 4312

Cross Reference:

Student Conduct and Discipline

 

 

 

The GFSA exempts from its coverage firearms that are used for activities approved and authorized by the LEA and the LEA adopts appropriate safeguards to ensure student safety.” 20U.S.C. § 7151(g).

Policy: Bloodborne Pathogens 4004/6004

POLICY: Bloodborne Pathogens

Personnel 4004/Student 6004

It is the policy of the OSSU School District to tolerate no discrimination against students or employees who may be afflicted with any blood borne pathogens, (such as HIV, the virus that causes AIDS) and to provide appropriate education to students about this disease.

Background

Bloodborne pathogens are not transmitted through casual contact and, therefore, are not reason in itself to treat individuals differently from other members of the school community. Accordingly, the OSSU School District recognizes the:

  1. Rights of students and employees with a bloodborne pathogen;
  2. Importance of maintaining confidentiality regarding the medical condition of any individual;
  3. Importance of an educational environment free of significant risks to health; and
  4. Necessity for education and training for the school community

General Provisions

The School District shall not discriminate against or tolerate discrimination against any individual who has or is perceived as having a Bloodborne disease.

  1. A student who has any blood borne disease is entitled to attend school in a regular classroom and shall be afforded opportunities on an equal basis with all students.
  2. No applicant shall be denied employment and no employee shall be prevented from continued employment on the basis of having or being perceived as having a bloodborne disease. Such an employee is entitled to the rights, privileges, and services accorded to employees generally, including benefits provided school employees with long-term diseases or disabling conditions.

Confidentiality, Disclosure, Testing

  1. A student or student’s parent/guardian, or an applicant/employee, may, but is not required to, report the blood borne condition status to any school personnel
  2. Except as otherwise permitted by law, no school personnel shall disclose any medical-related information, as it relates to prospective or current school personnel or students, to anyone except in accordance with the terms of a written consent. The Superintendent shall develop a written consent form which details the information the signatory permits to be disclosed, to whom it may be disclosed, its specified time limitation, and the specific purpose for the disclosure. The School District shall not discriminate against any individual who does not provide written consent.
  3. No school official shall require any applicant, employee, or prospective or current student to have any bloodborne pathogen -related test.
  4. The Superintendent shall develop procedures which ensure confidentiality in the maintenance and, where authorized, dissemination of all medically related documents./li>

Education and Instruction

  1. HIV is not, in itself, a disabling condition, but it may result in conditions that are disabling. To the extent that a student; who has HIV or other blood borne illnesses (such as Hepatitis) is determined to meet the criteria for eligibility for accommodations under state and federal non-discrimination laws or for special education services, the School District shall meet all procedural and substantive requirements.
  2. The School District shall provide systematic and extensive elementary and secondary comprehensive health education, which includes education in bloodborne infections, other sexually transmitted diseases as well as other communicable diseases, and the prevention of disease, as, required by law.

Exposure to Bloodborne Pathogens and Universal Precautions

  1. The School District shall comply with applicable Vermont Occupational Safety and Health Administration (VOSHA) rules in order to protect employees who are reasonably anticipated to be exposed to Bloodborne pathogens as part of their regular job duties.
  2. The Superintendent or his/her designee shall determine those employees (by job class or possibly by task or procedure) who are reasonably anticipated to have occupational exposure to blood or other potentially infectious materials as part of their duties. These employees will be protected in strict accordance with the provisions of the Bloodborne Pathogens Standard.

Enforcement

A person who violates this policy may be subject to remedial and/or disciplinary action in accordance with applicable laws, collective bargaining agreements, policies, and/or disciplinary codes.

Orange Southwest Supervisory Union Warned (5/19/03, 8/2503) Adopted (11/10/03)
Braintree Elementary School Warned (6/18/03) Adopted (1/7/04)
Brookfield Elementary School Warned (7/8/03) Adopted (12/9/03)
Randolph Elementary School Warned (6/5/03) Adopted (12/18/03)
Randolph Union High School Warned (6/11/03) Adopted (12/10/03)
Randolph Technical Career Center Warned (6/26/03) Reviewed (12/18/03)

Legal Reference(s): 42 U.S.C. §§12101 et seq. (Americans with Disabilities Act)
  1 V.S.A.§§317(c) (7), (11) (Public records)
  16 V.S.A. §§131 et seq. (Comprehensive health education)
  16 V.S.A. §906 (Course of study)
  18 V.S.A. §1127 (HIV testing)
  21 V.S.A. §201(c) (2) (Occupational safety), §224, (VOSHA standards)
  §495 (Employment practices)
  20 U.S.C. §§1400 et seq. (IDEA)
  42 U.S.C.§§2000d et seq. (Title VI of the Civil Rights Act of 1964)
  29 U.S.C. §§651 et seq. (Occupational Safety & Health Act of 1970)
  29 C.F.R. §1910.1030 (Occupational Exposure to Bloodborne Pathogens Standard)
  Vermont State Board of Education Manual of Rules & Practices §2120.8.2.3(c)

Policy: HIPAA 5001

Personnel 4005

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:         Health Insurance Portability and Accountability Act Compliance

The Orange Southwest Supervisory Union shall comply with the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) with regard to any employee benefit or group health plan provided by the district that is subject to the requirements of the Act.  The superintendent or his or her designee shall develop and implement procedures necessary to ensure continuing compliance with the requirements of HIPAA.

Orange Southwest Supervisory Union         Warned (5/18/04)              Adopted (6/15/04)

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards
at their meetings on December 8, 2014 & January 12, 2015

 

Legal Reference(s):  42 U.S.C. 1320d-2 and 1320d-4
                                  45 C.F.R. Subpart C

Section V Instruction 5000

Policy: Limited English Proficiency Students - Instruction 5001

Instruction 5001

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY: Limited English Proficiency Students

It is the policy of the Board to ensure that national origin minority students with limited-English proficiency (LEP) have meaningful access to school programs. The Superintendent or his or her designee shall be responsible for implementing procedures to comply with federal and state laws which define standards for serving LEP students. Procedures will be established to:

  1. Identify and assess all students whose primary language is not English, and who, therefore, have or may have difficulty performing ordinary class work in English and who cannot learn as well or achieve on parity with pupils whose primary language is English.
  2. Design or adopt LEP instructional programs recognized as sound by experts in the field, or considered legitimate experimental strategies. Instructional programs should be aimed at helping LEP students develop English language skills of comprehension, speaking, reading and writing necessary for learning and achieving in English-only instruction at a level substantially equivalent to pupils whose primary language is English.
  3. Maintain adequate records of the educational level and progress of each child identified as in need of LEP programs, and make those records available to appropriate staff members and parents or legal guardians.
  4. Objectively assess the progress of LEP students in order to determine when reclassification or transfer to fully English proficient programs is appropriate. Standards for exit from LEP programs should be objectively based and should be designed to determine whether LEP students are able to read, write and comprehend English well enough to participate meaningfully in the School District's programs.
  5. Monitor reclassified students' academic achievement to determine whether reclassified students are able to succeed all-English programs based on their English language proficiency. Monitoring of newly reclassified students should take place periodically to insure that the ongoing needs of non-English language background students are addressed.
  6. Evaluate LEP programs periodically and make modifications when necessary.
  7. Assure staff have appropriate training to implement LEP programs.

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards
at their meetings on November 10, 2014

Orange Southwest Supervisory Union Warned (5/19/03) Adopted (8/25/03)
Braintree Elementary School Warned (9/17/03) Adopted (10/15/03)
Brookfield Elementary School Warned (7/8/03) Adopted (10/14/03)
Randolph Elementary School Warned (10/2/03) Adopted (10/16/03)
Randolph Union High School Warned (6/11/03) Adopted (10/8/03)
Randolph Technical Career Center Warned (6/26/03) Reviewed (9/25/03)

Legal Reference(s): 42 U.S.C.§§2000 d et seq. (Title VI of the Civil Rights Act of 1964)
34 C.F.R. Part 100
9 V.S.A. §4502 (Discrimination, public accommodations)
9 V.S.A. §4502 (Discrimination, public accommodations)

POLICY: Title I Comparability Policy - Instruction 5002

POLICY: Title I Comparability Policy5002 Instruction

If a school in the Orange Southwest Supervisory Union becomes eligible to receive Title I funds, the school district shall provide comparable services, staffing levels, curriculum materials and instructional supplies for Title I eligible and non-Title I eligible schools.  The district shall use local and state funds to ensure equivalence among schools in staffing and the provision of curricular materials and instructional supplies.  Students in all schools shall be eligible for comparable programs and supplemental supports.  The district shall utilize district-wide salary schedules for professional and non-professional staff.

The superintendent or his or her designee shall develop procedures for compliance with this policy and shall maintain records that are updated biennially documenting the district’s compliance with this policy.

Date Warned:     10/13/2014, 11/10/2014
Date Adopted:     11/10/2014
Date Last Reviewed:  11/10/2014
Legal Reference:              20 USCA §6321(c).


This policy is required of school districts that operate Title I schools.  Comparability requires that LEAs document that the services provided with state and local funds in Title I schools are comparable to those provided in non-Title I schools in the LEA.  If an LEA serves all of the schools in its district with Title I funds, the LEA must use state and local funds to provide services that, taken as a whole, are “at least comparable” in each participating school.  The comparability requirements do not apply to an LEA that does not have more than one building for each grade span.

Required by 20 U.S.C. §6321(c)(3).

Section VI Students 6000

Policy: Hazing, Harassment & Bullying of Students - Student 6002

Orange Southwest Supervisory Union
Policy on the Prevention of
Hazing, Harassment and Bullying of Students



I.     Statement of Policy

The Orange Southwest Supervisory Union School District (hereinafter “District”) is committed to providing all of its students with a safe and supportive school environment in which all members of the school community are treated with respect.

It is the policy of the District to prohibit unlawful harassment of students based on race, color, religion, creed, national origin, marital status, sex, sexual orientation, gender identity or disability.  Harassment may also constitute a violation of Vermont’s Public Accommodations Act, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, and/or Title IX of the federal Education Amendments of 1972.

It is also the policy of the District to prohibit the unlawful hazing and bullying of students.  Conduct which constitutes hazing may be subject to civil penalties.

The District shall address all complaints of harassment, hazing and bullying according to the procedures accompanying this policy, and shall take appropriate action against any person - subject to the jurisdiction of the board - who violates this policy.  Nothing herein shall be construed to prohibit punishment of a student for conduct which, although it does not rise to the level of harassment, bullying, or hazing as defined herein, otherwise violates one or more of the board’s disciplinary policies or the school’s code of conduct.

The Procedures are expressly incorporated by reference as though fully included within this Policy.  The Procedures are separated from the policy for ease of use as may be required.

II.     Implementation

The Superintendent or her/his designee shall:

  1. Adopt a procedure, directing staff, parents and guardians how to report violations of this policy and file complaints under this policy.  (See Procedures on the Prevention of Harassment, Hazing and Bullying of Students)

 

  1. Annually, select two or more designated employees to receive complaints of hazing, bullying and/or harassment at each school campus and publicize their availability in any publication of the District that sets forth the comprehensive rules, procedures, and standards of conduct for the school.
  1. Designate an Equity Coordinator to oversee all aspects of the implementation of this policy as it relates to obligations imposed by federal law regarding discrimination. This role may be also be assigned to one or both of the Designated Employees.

 

  1. Respond to notifications of possible violations of this policy in order to promptly and effectively address all complaints of hazing, harassment, and/or bullying.
  1. Take action on substantiated complaints. In cases where hazing, harassment and/or bullying is substantiated, the District shall take prompt and appropriate remedial action reasonably calculated to stop the hazing, harassment and/or bullying; prevent its recurrence; and to remedy the impact of the offending conduct on the victim(s), where appropriate. Such action may include a wide range of responses from education to serious discipline. Serious discipline may include termination for employees and, for students, expulsion or removal from school property. It may also involve penalties or sanctions for both organizations and individuals who engage in hazing. Revocation or suspension of an organization’s permission to operate or exist within the District’s purview may also be considered if that organization knowingly permits, authorizes or condones hazing.

 

III. Constitutionally Protected Speech

It is the intent of the District to apply and enforce this policy in a manner that is consistent with student rights to free expression under the First Amendment of the U.S. Constitution. The purpose of this policy is to (1) prohibit conduct or communication that is directed at a person’s protected characteristics as defined below and that has the purpose or effect of substantially disrupting the educational learning process and/or access to educational resources or creates a hostile learning environment; (2) prohibit conduct intended to ridicule, humiliate or intimidate students in a manner as defined under this policy.

IV. Definitions
 
For the purposes of this policy and the accompanying procedures, the following definitions apply:

  1. “Bullying” means any overt act or combination of acts, including an act conducted by electronic means, directed against a student by another student or group of students and which:       
    1. Is repeated over time;
    2. Is intended to ridicule, humiliate, or intimidate the student; and
    3. (i) occurs during the school day on school property, on a school bus, or at a school-sponsored activity, or before or after the school day on a school bus or at a school sponsored activity; or

(ii) does not occur during the school day on school property, on a school bus or at a school sponsored activity and can be shown to pose a clear and substantial interference with another student’s right to access educational programs.

  1. “Complaint” means an oral or written report information provided by a student or any person to an employee alleging that a student has been subjected to conduct that may rise to the level of hazing, harassment or bullying.
  2. “Complainant” means a student who has provided oral or written information about conduct that may rise to the level of hazing, harassment or bullying, or a student who is the target of alleged hazing, harassment or bullying.
  3. “Designated employee” means an employee who has been designated by the school to receive complaints of hazing, harassment and bullying pursuant to subdivision 16 V.S.A. 570a(a)(7). The designated employees for each school building are identified in Appendix A of this policy.
  4. “Employee” includes any person employed directly by or retained through a contract with the District, an agent of the school, a school board member, a student teacher, an intern or a school volunteer. For purposes of this policy, “agent of the school” includes supervisory union staff.
  5. “Equity Coordinator” is the person responsible for implementation of Title IX (regarding sex - based discrimination) and Title VI (regarding race - based discrimination) for the District and for coordinating the District’s compliance with Title IX and Title VI in all areas covered by the implementing regulations. The Equity Coordinator is also responsible for overseeing implementation of the District’s Preventing and Responding to Harassment of Students and Harassment of Employees policies. This role may also be assigned to Designated Employees.
  6. “Harassment” means an incident or incidents of verbal, written, visual, or physical conduct, including any incident conducted by electronic means, based on or motivated by a student’s or a student’s family member’s actual or perceived race, creed, color, national origin, marital status, disability, sex, sexual orientation, or gender identity, that has the purpose or effect of objectively and substantially undermining and detracting from or interfering with a student’s educational performance or access to school resources or creating an objectively intimidating hostile, or offensive environment. Harassment includes conduct as defined above and may also constitute one or more of the following:
  1. Sexual harassment, which means unwelcome conduct of a sexual nature, that includes sexual violence/sexual assault, sexual advances, requests for sexual favors, and other verbal, written, visual or physical conduct of a sexual nature, and includes situations when one or both of the following occur:
    1. Submission to that conduct is made either explicitly or implicitly a term or condition of a student’s education, academic status, or progress; or
    2. Submission to or rejection of such conduct by a student is used as a component of the basis for decisions affecting that student.

 

Sexual harassment may also include student – on - student conduct or conduct of a non - employee third party that creates a hostile environment. A hostile environment exists where the harassing conduct is severe, persistent or pervasive so as to deny or limit the student’s ability to participate in or benefit from the educational program on the basis of sex.

  1. Racial harassment, which means conduct directed at the characteristics of a student’s or a student’s family member’s actual or perceived race or color, and includes the use of epithets, stereotypes, racial slurs, comments, insults, derogatory remarks, gestures, threats, graffiti, display, or circulation of written or visual material, and taunts on manner of speech and negative references to cultural customs.
  2. Harassment of members of other protected categories, means conduct directed at the characteristics of a student’s or a student’s family member’s actual or perceived creed, national origin, marital status, disability, sex, sexual orientation, or gender identity and includes the use of epithets, stereotypes, slurs, comments, insults, derogatory remarks, gestures, threats, graffiti, display, or circulation of written or visual material, taunts on manner of speech, and negative references to customs related to any of these protected categories.
  3. “Hazing” means any intentional, knowing or reckless act committed by a student, whether individually or in concert with others, against another student: In connection with pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization which is affiliated with the educational institution; and
  4. Which is intended to have the effect of, or should reasonably be expected to have the effect of, endangering the mental or physical health of the student.

 

Hazing shall not include any activity or conduct that furthers legitimate curricular, extra - curricular, or military training program goals, provided that:

  1. The goals are approved by the educational institution; and
  2. The activity or conduct furthers the goals in a manner that is appropriate, contemplated by the educational institution, and normal and customary for similar programs at other educational institutions.

With respect to Hazing, “Student” means any person who:
(A) is registered in or in attendance at an educational institution;
(B) has been accepted for admission at the educational institution where the hazing incident occurs; or
(C) intends to attend an educational institution during any of its regular sessions after an official academic break.

  1. “Notice” means a written complaint or oral information that hazing, harassment or bullying may have occurred which has been provided to a designated employee from another employee, the student allegedly subjected to the hazing, harassment or bullying, another student, a parent or guardian, or any other individual who has reasonable cause to believe the alleged conduct may have occurred. If the school learns of possible hazing, harassment or bullying through other means, for example, if information about hazing, harassment or bullying is received from a third party (such as from a witness to an incident or an anonymous letter or telephone call), different factors will affect the school’s response. These factors include the source and nature of the information; the seriousness of the alleged incident; the specificity of the information; the objectivity and credibility of the source of the report; whether any individuals can be identified who were subjected to the alleged harassment; and whether those individuals want to pursue the matter. In addition, for purposes of violations of federal anti - discrimination laws, notice may occur when an employee of the district, including any individual who a student could reasonably believe has this authority or responsibility, knows or in the exercise of reasonable care should have known about potential unlawful harassment or bullying.

 

  1. “Organization” means a fraternity, sorority, athletic team, association, corporation, order, society, corps, cooperative, club, or other similar group, whose members primarily are students at an educational institution, and which is affiliated with the educational institution.
  1. “Pledging” means any action or activity related to becoming a member of an organization.

 

  1. “Retaliation” is any adverse action by any person against a person who has filed a complaint of harassment, hazing or bullying or against a person who assists or participates in an investigation, proceeding or hearing related to the harassment complaint. Such adverse action may include conduct by a school employee directed at a student in the form of intimidation or reprisal such as diminishment of grades, suspension, expulsion, change in educational conditions, loss of privileges or benefits, or other unwarranted disciplinary action. Retaliation may also include conduct by a student directed at another student in the form of further harassment, intimidation, and reprisal.
  1. “School administrator” means a superintendent, principal or his/her designee assistant principal//technical center director or his/her designee and/or the District’s Equity Coordinator.

 

  1. “Student Conduct Form” is a form used by students, staff, or parents, to provide, in written form, information about inappropriate student behaviors that may constitute hazing, harassment and/or bullying.



Approved by the OSSU Board, RUHS Board, Randolph School District Board, Braintree School District Board & Brookfield Town School District Board on December 14, 2015


 

 

APPENDIX A

Equity Coordinators:
            Steve Kinney, Director of Special Education
                        (802) 728.5052
                        skinney@orangesouthwest.org
            Robin Pembroke, Chief Financial Officer
                        (802) 728.5052
                        rpembroke@orangesouthwest.org

 

Designated Employees:

The following employees have been designated by the District to receive complaints of bullying and/or harassment pursuant to this policy and 16 V.S.A § 570a(a)(7) and 16 V.S.A. §570c(7) and under federal discrimination laws;

Orange Southwest Supervisory Union
            Steve Kinney: Director of Special Education
(802) 728.5052
skinney@orangesouthwest.org
            Robin Pembroke: Chief Financial Officer
                                    (802) 728.5052
                                    rpemrboke@orangesouthwest.org

Randolph Elementary School
Erica McLaughlin and/or Patricia Miller, Principal(s)
(802) 728-9555
emclaughlin@orangesouthwest.org or pmiller@orangesouthwest.org
Jason Bahner, Behavior Specialist
(802) 728-9555
jbahner@orangesouthwest.org

Braintree Elementary School
            Pat Miller, Principal
                                    (802) 728.9373
                                    pmiller@orangesouthwest.org
            Martha Blaisdell
                                    (802) 728.9373
                                    mblaisdell@orangesouthwest.org

Brookfield School
            Susan McKelvie, Princpals
                                    (802) 276.3153
                                    smckelvie@orangesouthwest.org
           
Martha Blaisdell
                                    (802) 276.3153
                                    mblaisdell@orangesouthwest.org

Randolph Union High School
            Beverly Taft, School Counsellor
(802) 728.3397
btaft@orangesouthwest.org
           

Kara Merrill, School Counsellor
                                    (802) 728.3397
                                    kmerrill@orangesouthwest.org

Randolph Technical Career Center
            Jason Gingold, Director
                                    (802) 728.9595
                                    jgingold@orangesouthwest.org
            Pat Halpin, Guidance Counsellor
                                    (802) 728.9595
                                    phaplin@orangesouthwest.org
           

Policy: Prohibition of Firearms and Weapons - Personnel 4003/Students 6003

Personnel 4003/Students 6003

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:         Prohibition of Firearms and Weapons


Section I: Firearms
It is the policy of the district to comply with the federal Gun Free Schools Act of 1994 and state law requiring school districts to provide for the possible expulsion of students who bring firearms to or possess firearms at school.  It is further the intent of the Board to maintain a student discipline system consistent with the requirements of the federal Individuals with Disabilities Education Act, Section 504 of the Rehabilitation Act and the Vermont State Board of Education rules.
Definitions
For the purposes of this policy, the terms “firearm,”  “destructive device,” “school” and “expelled” shall have the following meanings:

  1. “Firearm” means a firearm as defined in Section 921 of Title 18 of the United States Code and 13 V.S.A. §4016, including: (A) any weapon (including a starter gun) which will or is designed to or may readily be converted to expel a projectile by the action of an explosive; (B) the frame or receiver of any such weapon; (C) any firearm muffler or firearm silencer; or (D) any destructive device.  A firearm that is for activities approved and authorized by the School District shall not be considered a firearm for the purposes of this policy if the appropriate safeguards to ensure safety as adopted by the District are followed.
  1. “Destructive Device” means

(A) any explosive, incendiary or poison gas, including a
(i) bomb,
(ii) grenade,
(iii) rocket having a propellant charge of more than four ounces,
(iv) missile having an explosive or incendiary charge of more than one quarter ounce,
(v) mine, or
(vi) similar device.
(B) any type of weapon that will, or that may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than one-half inch in diameter.
(C) any combination of parts either designed or intended for use in converting any device into any destructive device described in subparagraph (A) or (B) and from which a destructive device may be readily assembled.

  1. “School” means any setting which is under the control and supervision of the School District for the purposes of student activities approved and authorized by the School District. It includes school grounds, facilities, and school-sponsored events whether held on or off of school grounds and vehicles used to transport students to and from school or school activities.
  2. “Expelled” means. Unless modified by the Board pursuant to Board policy, the termination for at least a calendar year of educational services to a student.

Sanctions
Any student who brings a firearm to school, or who possesses a firearm at school shall be brought by the Superintendent to the School Board for an expulsion hearing.
A student found by the Board after a hearing to have brought a firearm to school shall be expelled for at least one calendar year. However, the Board may modify the expulsion on a case by case basis when it finds circumstances such as, but not limited to:

  1. The student was unaware that he or she had brought a firearm to school.
  2. The student did not intend to use the firearm to threaten or endanger others.
  3. The student is disabled and the misconduct is related to the disability.
  4. The student does not present an ongoing threat to others and a lengthy expulsion would not serve the best interests of the pupil.

At the discretion of the Board and administration, an expelled student may be afforded limited educational services at a site other than the school during the period of expulsion under this policy.
Policy Implementation
An expulsion hearing conducted under this policy shall afford due process as required by law and according to procedure developed by the Superintendent or his or her designee.
The Superintendent shall refer to appropriate law enforcement agency any student who brings a firearm to a school under the control and supervision of the School District.  The Superintendent may also report any incident subject to this policy to the Department of Social and Rehabilitative Services.
The Superintendent shall annually provide the Commissioner of Education with descriptions of the circumstances surrounding expulsions imposed under this policy, the number of students expelled and the type of firearms involved.

Section II: Weapons
It is the policy of the district to prohibit the possession by students of knives, weapons or dangerous instruments, as defined by administrative rules, at school and shall allow disciplinary action up to and including expulsion for violations of the prohibition against knives, weapons and dangerous instruments.  Behavioral expectations, and the consequences of misconduct, will be stated in the student handbook and/or other publications distributed to students and parents/guardians.
Definitions
1. “Knife” means any instrument that is capable of ready use as a stabbing weapon that may inflict bodily injury.
2. “Weapon”means a device, instrument, material or substance whether animate or inanimate which when used in the manner it is intended to be used, is known to be capable of producing death or bodily injury.
3. “School” means any setting which is under the control and supervision of the School District for the purposes of student activities approved and authorized by the School District.. It includes school grounds, facilities, and school-sponsored events whether held on or off of school grounds and vehicles used to transport students to and from school or school activities.
4. “Expelled” means termination of educational services for the remainder of the school year or up to 90 school days, whichever is longer.
Procedures shall be established by the principal for allowing items that fall under any of the definitions of this policy into school for educational purposes.

Orange Southwest Supervisory Union      Warned (5/19/03)      Adopted (8/25/03)      Revised (1/18/07; 2/8/10)
Braintree Elementary School                   Warned (9/17/03)      Adopted (10/15/03)    Revised (2/26/07; 4/21/10)
Brookfield Elementary School                 Warned (7/8/03)        Adopted (10/14/03)    Revised (2/13/07; 2/23/10)
Randolph Elementary School                  Warned (6/5/03)        Adopted (10/2/03)     Revised (2/1/07; 3/4/10)
Randolph Union High School                 Warned (6/11/03)      Adopted (10/8/03)      Revised (2/6/07; 3/10/10)
Randolph Technical Career Center          Warned (6/26/03       Adopted (9/25/03)      Reviewed (10/26/06)


Reviewed by the OSSU, RUHS, Randolph, Braintree & Brookfield Boards at their meetings on April 11, 2016 & May 9, 2016


Legal Reference(s):

16 V.S.A. §1166 (State law pursuant to Federal law)

 

13 V.S.A. §§4004, 4016 (Criminal offenses)

 

20 U.S.C. §7151(Gun Free Schools Act)

 

18 U.S.C. §921 (Gun Free School Zones Act of 1990)

 

20 U.S.C. §§1400 et seq.(IDEA)

 

29 U.S.C. §794 (Section 504, Rehabilitation Act of 1973)

 

Vt. State Board of Education Manual of Rules & Practices, §§4311, 4312

Cross Reference:

Student Conduct and Discipline

 

 

 

The GFSA exempts from its coverage firearms that are used for activities approved and authorized by the LEA and the LEA adopts appropriate safeguards to ensure student safety.” 20U.S.C. § 7151(g).

Policy: Blood-borne Pathogens - Personnel 4004/Student 6004

POLICY: Bloodborne Pathogens

Personnel 4004/Student 6004

It is the policy of the OSSU School District to tolerate no discrimination against students or employees who may be afflicted with any blood borne pathogens, (such as HIV, the virus that causes AIDS) and to provide appropriate education to students about this disease.

Background

Bloodborne pathogens are not transmitted through casual contact and, therefore, are not reason in itself to treat individuals differently from other members of the school community. Accordingly, the OSSU School District recognizes the:

  1. Rights of students and employees with a bloodborne pathogen;
  2. Importance of maintaining confidentiality regarding the medical condition of any individual;
  3. Importance of an educational environment free of significant risks to health; and
  4. Necessity for education and training for the school community

General Provisions

The School District shall not discriminate against or tolerate discrimination against any individual who has or is perceived as having a Bloodborne disease.

  1. A student who has any blood borne disease is entitled to attend school in a regular classroom and shall be afforded opportunities on an equal basis with all students.
  2. No applicant shall be denied employment and no employee shall be prevented from continued employment on the basis of having or being perceived as having a bloodborne disease. Such an employee is entitled to the rights, privileges, and services accorded to employees generally, including benefits provided school employees with long-term diseases or disabling conditions.

Confidentiality, Disclosure, Testing

  1. A student or student’s parent/guardian, or an applicant/employee, may, but is not required to, report the blood borne condition status to any school personnel
  2. Except as otherwise permitted by law, no school personnel shall disclose any medical-related information, as it relates to prospective or current school personnel or students, to anyone except in accordance with the terms of a written consent. The Superintendent shall develop a written consent form which details the information the signatory permits to be disclosed, to whom it may be disclosed, its specified time limitation, and the specific purpose for the disclosure. The School District shall not discriminate against any individual who does not provide written consent.
  3. No school official shall require any applicant, employee, or prospective or current student to have any bloodborne pathogen -related test.
  4. The Superintendent shall develop procedures which ensure confidentiality in the maintenance and, where authorized, dissemination of all medically related documents./li>

Education and Instruction

  1. HIV is not, in itself, a disabling condition, but it may result in conditions that are disabling. To the extent that a student; who has HIV or other blood borne illnesses (such as Hepatitis) is determined to meet the criteria for eligibility for accommodations under state and federal non-discrimination laws or for special education services, the School District shall meet all procedural and substantive requirements.
  2. The School District shall provide systematic and extensive elementary and secondary comprehensive health education, which includes education in bloodborne infections, other sexually transmitted diseases as well as other communicable diseases, and the prevention of disease, as, required by law.

Exposure to Bloodborne Pathogens and Universal Precautions

  1. The School District shall comply with applicable Vermont Occupational Safety and Health Administration (VOSHA) rules in order to protect employees who are reasonably anticipated to be exposed to Bloodborne pathogens as part of their regular job duties.
  2. The Superintendent or his/her designee shall determine those employees (by job class or possibly by task or procedure) who are reasonably anticipated to have occupational exposure to blood or other potentially infectious materials as part of their duties. These employees will be protected in strict accordance with the provisions of the Bloodborne Pathogens Standard.

Enforcement

A person who violates this policy may be subject to remedial and/or disciplinary action in accordance with applicable laws, collective bargaining agreements, policies, and/or disciplinary codes.

Orange Southwest Supervisory Union Warned (5/19/03, 8/2503) Adopted (11/10/03)
Braintree Elementary School Warned (6/18/03) Adopted (1/7/04)
Brookfield Elementary School Warned (7/8/03) Adopted (12/9/03)
Randolph Elementary School Warned (6/5/03) Adopted (12/18/03)
Randolph Union High School Warned (6/11/03) Adopted (12/10/03)
Randolph Technical Career Center Warned (6/26/03) Reviewed (12/18/03)

Legal Reference(s): 42 U.S.C. §§12101 et seq. (Americans with Disabilities Act)
  1 V.S.A.§§317(c) (7), (11) (Public records)
  16 V.S.A. §§131 et seq. (Comprehensive health education)
  16 V.S.A. §906 (Course of study)
  18 V.S.A. §1127 (HIV testing)
  21 V.S.A. §201(c) (2) (Occupational safety), §224, (VOSHA standards)
  §495 (Employment practices)
  20 U.S.C. §§1400 et seq. (IDEA)
  42 U.S.C.§§2000d et seq. (Title VI of the Civil Rights Act of 1964)
  29 U.S.C. §§651 et seq. (Occupational Safety & Health Act of 1970)
  29 C.F.R. §1910.1030 (Occupational Exposure to Bloodborne Pathogens Standard)
  Vermont State Board of Education Manual of Rules & Practices §2120.8.2.3(c)

Policy: Student Records - Student 6005

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:         Student Records
The School District recognizes the importance of keeping accurate and appropriate education records for students as part of a sound educational program and is committed to act as trustee of this information, maintaining these records for educational purposes to serve the best interests of its students. The information contained in students' education records belongs primarily to the students and/or their parent(s), or guardians.
The principle of confidentiality underlies all policies and procedures for the collection, maintenance, disclosure and destruction of educational records. The building Principal/Director will be the legal custodian of all student records in a given school. The Superintendent or designee has overall responsibility for school records throughout the District and for assuring that adequate systems are in place to maintain such records as required by law.
Definitions

  • Other school official determined to have legitimate educational interests means a person who needs to review a student’s education record or receive information therefrom in order to fulfill his or her employment or official responsibilities as determined by the Principal/Director, Superintendent or School board.
     
  • Directory information. The school will release directory information without prior written consent unless the parent or guardian or eligible student informs the Principal/Director in writing that any or all of the information designated below should not be released without prior consent.
    • Student's name, address, date of birth, dates of enrollment;
    • Parent or guardian’s name and address;
    • Student's grade level classification;
    • Student's participation in recognized school activities and sports;
    • Weight and height of member of athletic teams;
    • Student's diplomas, certificates, awards and honors received.

NOTE: FERPA (Family Educational Rights and Privacy Act) regulations permit the identification as directory information any "information contained in an education

record of a student which would not generally be considered harmful or an invasion of privacy if disclosed." The above list is, therefore, suggestive.
Implementation
The Superintendent or designee is responsible for developing procedures to assure the consistent implementation of this policy. The procedures shall comply with all federal and state laws and regulations governing the collection, maintenance, disclosure and destruction of education records.

  1. Parental Notification. Annually, the school will notify parents or guardians of students currently in attendance and eligible students (age 18 and over) currently in attendance of their rights under the Family Educational Rights and Privacy Act (FERPA) of 1974. Notice will be given in a manner outlined by the Superintendent or designee and likely to inform parents or guardians and eligible students of their rights. The notice will include a statement that the parent or guardian or eligible student has a right to:
    • Inspect and review the student's education records;
    • Request the amendment of the student's education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student's privacy or other rights;
    • Consent to disclosure of personally identifiable information contained in the student's education records, except to the extent that the Act authorizes disclosure without consent;
    • File with the U.S. Department of Education a complaint concerning alleged failures by the school to comply with requirements of the Act; and
    • Obtain a copy of the school's policy and written procedures or protocols related to student records.
  2. Notification to Parents Required by the No Child Left Behind Act
    • Parents of students attending grades 9-12 and eligible students shall be notified annually that the No Child Left Behind Act requires the release of a student’s name, address and telephone listing to military recruiters and institutions of higher learning upon request. In accordance with the Act, parents or eligible students will further be notified that they may request that the district not release this information, and the district will comply with the request.
    • Parents shall be notified annually if the district has or adopts a policy on the collection or use of personal information collected from students for the purpose of marketing or selling that information or otherwise providing that information to others for that purpose, including arrangements to protect student privacy in the event of such collection, disclosure or use.
  3. Release/Review of Student Information
    • Disclosure of student information will be made only with the written consent of the parent or guardian or eligible student subject to the following exceptions:
      • Information may be disclosed to officials of the school in which the student is enrolled who have a legitimate educational interest in the records and require the information to adequately carry out their jobs;
  • Information may be disclosed upon request to officials of a school in which the student seeks or intends to enroll;
  • Under court order or subpoena;
  • To individuals seeking Directory Information: see definitions
  • In connection with a student’s request for financial aid;
  • To appropriate parties in a health or safety emergency.
    • Parents or guardians of students or eligible students may inspect and review the student’s records upon request. Parents or guardians should submit requests to the Principal/Director in writing specifying as precisely as possible the information he or she wishes to inspect. The Principal/Director will make appropriate arrangements to meet with the parent(s) or guardian(s) for such inspection according to procedures developed by the school’s administration.

If an eligible student or parent or guardian believes the education records contain information that is inaccurate, misleading or in violation of any of the student’s rights, s/he may request the building Principal/Director to amend the record. If the building Principal/Director decides not to amend the record as requested, the student or parent or guardian may appeal using the District’s general appeal process.

    • Non-custodial Parents: Access to a student’s school records shall not be denied to a parent solely because that parent has not been awarded parental rights and responsibilities by a court. However, access will be denied where a court order or other legally binding document specifically revokes a parent’s right of access to such records.
    • Each contract entered into between the School District and persons or entities who may either receive a student's education records or personally identifiable information shall contain a provision setting forth the restrictions on redisclosure of information from education records.
    • School District will maintain a record of all requests for and/or disclosures of information from a student’s records according to the school’s procedures. The District will record, also, all requests for amendment of the record and the disposition of the request(s).
  1. Juvenile Court Records. The Family Court is required to inform in writing the Superintendent of the District in which a student is enrolled within seven days of a court finding that the student has committed a delinquent act requiring notice.
    • Sharing of Information. The Superintendent or designee shall inform only those for whom the information is necessary for the rehabilitation program of the child or for the protection of staff or students, and only after first evaluating rehabilitation and protection measures that do not involve informing staff or students. “Need to know” should be narrowly and strictly interpreted. Persons receiving this information shall not discuss the information with anyone except the Superintendent or designee, the child, the child’s parent or guardian, law enforcement personnel, the student’s probation officer or others who have been similarly informed.

 

    • Maintenance of Records. The notice from the Family Court shall be maintained by the Superintendent or designee in a file separate from the student’s education record. Upon the graduation of the student or when the student turns 18, the Superintendent or designee shall destroy the record. If a student transfers to another public or private school, the Superintendent or designee shall forward the written notice in the original marked envelope to the Superintendent or designee or headmaster of the school to which the student is transferring.
    • Transfer of Records. When a student transfers to another school or school district, all student records shall be forwarded.
    • Staff Training. Annually, the Superintendent or designee shall ensure that training is provided to each member of the School Board and staff concerning his or her responsibilities to maintain the confidentiality of information from student education records consistent with the Family Educational Rights and Privacy Act. Such training shall be tailored to the scope of the staff or Board member’s duties and, as appropriate, include presentation of information on:
      • The maintenance and storage of education records;
      • Record keeping requirements regarding disclosure of a student’s education records;
      • The potential penalties both to the staff member and the school for inappropriate disclosure of a student’s education record or personally identifiable information therefrom
      • The definitions of “record,” “education record,” “directory of information,” and “personally identifiable information” under federal law;
      • Where to receive advice and direction in circumstances where the Board or staff member’s responsibilities in this regard are unclear; and
      • The penalties for violation of the rules of confidentiality set forth in Vermont law.

Orange Southwest Supervisory Union      Adopted (5/29/96)     Warned (11/18/2005)    Revised (1/19/2006)
Braintree Elementary School                   Warned (12/19/05)     Adopted (1/18/06)
Brookfield Elementary School                 Warned (12/13/05)     Adopted (1/10/06)       
Randolph Elementary School                  Adopted (8/27/98)     Warned (12/1/05)         Revised (1/5/06)
Randolph Union High School                 Warned (12/14/05)     Adopted (1/11/06)
Randolph Technical Career Center           Warned (12/8/05)      Reviewed (2/23/06)

Reviewed by the OSSU Board at their meetings on February 9, 2015 & March 9, 2015 Reviewed by the RUHS, Randolph, Brookfield & Braintree Boards at their meetings on March 9, 2015 & April 13, 2015

Legal Reference(s):

20 U.S.C. §§1232f-1232j (Federal Family Educational Rights and Privacy Act of 1974)

 

20 U.S.C. § 7908 (NCLBA Armed Forces Recruiter/Higher Education Access)

 

34 C.F.R. Part 99

 

1 V.S.A. §317 (Definitions)

 

15 V.S.A. §670 (Non-custodial parents)

 

33 V.S.A. §5536a (Juvenile court records)

 

VT State Board of Education Manual of Rules and Practices §2120.8.3.3

Policy: Protection of Pupil Privacy - Student 6006

Student 6006

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:         Protection of Pupil Privacy

 

It is the intent of the Board to comply with the provisions of the federal Pupil Privacy Rights Amendment (PPRA) governing the administration of certain student surveys, analyses or evaluations funded in whole or in part by the U.S. Department of Education.

Definitions: As used in this policy, the following terms shall mean:

“Invasive physical examination”means a medical examination that involves the exposure of private body parts or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision or scoliosis screening.

“Personal information” means individually identifiable information including a student’s or parent’s name, address, telephone number, or social security number.

“Instructional material”means instructional content that is provided to a student, regardless of format. It does not include tests or academic assessments.

“Parent”means a natural or adoptive parent, a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of a child).

Student Rights.

The rights provided to parents under the Pupil Rights Amendment and this policy transfer to the student when the student turns 18 years old, or is an emancipated minor under applicable Vermont law.

POLICY:

  1. No student shall be required, without parental consent, to take part in a survey, analysis, or evaluation funded by the U.S. Department of Education that reveals information concerning:
    • political affiliations or beliefs of a student or a student’s parents;
    • mental or psychological problems of a student or student’s family;
    • sexual behavior or attitudes;
    • illegal, anti-social, self-incriminating and demeaning behavior;
    • critical appraisals of other individuals with whom student respondents have close family relationships;
    • legally recognized privileged or analogous relationships, such as those of lawyers, physicians or members of the clergy;
    • income (other than that required by law) to determine eligibility for participation in a program for receiving financial assistance under such program; or
    • religious practices, affiliations, or beliefs of the student or the student’s parents.
  2. Parents shall have the right to inspect any survey created by a third party before the survey is administered or distributed to a student. Requests for inspection shall be in writing, and shall be made in sufficient time to allow a response at least two weeks in advance of any survey to be given.
  3. Parents shall be notified at least annually, at the beginning of the school year or when enrolling students for the first time in district schools, of this policy. The notification shall explain that parents/guardians or students 18 years of age or older, have the right to “opt out” of the following activities:
    1. a. the collection, disclosure and use of personal information gathered from students for purpose of marketing or selling that information. This does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational services for, or to students such as:
      • college or other postsecondary education recruitment, or military recruitment;
      • book clubs, magazines and programs providing access to low cost literary products;
      • curriculum and instructional materials used in schools;
      • tests and assessments;
      • student recognition programs; and
      • the sale by students of products or services to raise funds for school-related activities.
    2. the administration of any survey that includes the subject areas listed above; or
    3. the administration of any non-emergency, invasive physical examination or screening that is required as a condition of attendance, administered by the school not necessary to protect the immediate health or safety of a student or other students and not otherwise permitted or required by state law.
  4. Parents shall be notified, through U.S. Mail, email or other direct means, at least annually at the start of each school year of the specific or approximate dates of any activities described in numbers1-3 above, and shall be provided an opportunity to opt out of participation in those activities.
  5. Parents shall have the right to inspect, upon request, any instructional material used as part of the educational curriculum.

The superintendent or his or her designee shall develop administrative procedures as required to ensure implementation of this policy.

Orange Southwest Supervisory Union Warned ( 11/17/2005 ) Adopted ( 1/19/06 )
Braintree Elementary School Warned ( 12/19/05 ) Adopted ( 1/18/06 )
Brookfield Elementary School Warned ( 12/13/05 ) Adopted ( 1/10/06 )
Randolph Elementary School Warned ( 12/1/05 ) Adopted ( 1/5/06 )
Randolph Union High School Warned ( 12/14/05 ) Adopted ( 1/11/06 )
Randolph Technical Career Center Warned ( 12/8/05 ) Reviewed ( 2/23/06 )

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards at their meetings on June 8, 2015 & August 10, 2015.

Legal Reference(s):

Protection of Pupil Rights, 20 U.S.C. § 1232h

Policy: Federal Child Nutrition Act Wellness Policy - Students 6007

POLICY: Federal Child Nutrition Act Wellness Policy

Students 6007

Purpose.  The intent of this Policy is to ensure compliance with the local policy requirements of the federal Child Nutrition and WIC (Women, Infants, and Children) Reauthorization Act of 2004.  In accord with those requirements, this Policy has been developed in consultation with parents, students, representatives of the school food services authority, school administrators and the public.

Policy Statement.  It is the policy of the school district to establish goals for nutrition education, physical activity and other school based activities that are designed to promote student wellness.  With the objective of promoting student health and reducing childhood obesity, the district will also establish nutrition guidelines for all foods available at school during the school day. 

I. Goals for Nutrition Education.

  1. The school district shall provide nutrition education programs as required by state law and regulations of the State Board of Education.  In particular, the district shall provide a nutrition component in its Comprehensive Health Education program and shall develop curricular programs intended to accomplish applicable goals enumerated in the Vermont Framework of Standards and Learning Opportunities.
  2. Nutrition education programs shall be conducted by appropriately licensed staff members.
  3. To the extent practicable, nutrition education shall be integrated into core curricula in areas, such as science and family and consumer science courses.

II. Goals for Physical Activity.

  1. The district shall provide physical education opportunities for all students as required by Vermont School Quality Standards.
  2. The district shall provide other physical activity opportunities for students through recess periods in appropriate grades and, as appropriate, before or after school activities such as interscholastic athletics and physical activity clubs or intramural sports.

III. Goals for Other School Based Activities.

  1. The district shall ensure that guidelines for reimbursable school meals are not less restrictive than regulations and guidance issued by the Secretary of Agriculture pursuant to sections (a) and (b) of section 10 of the Child Nutrition Act and section 9(f)(1) and 17a of the Richard B. Russell National School Lunch Act as those regulations and guidance apply to schools.
  2. The district shall provide adequate space for eating and serving school meals.
  3. The district shall provide a clean and safe meal environment for students.
  4. The district shall establish meal periods that provide adequate time to eat and are scheduled at appropriate hours.

IV. Nutrition Guidelines.

  1. No foods of minimal nutritional value, as listed in 7 CFR 210, Appendix B and 7 CFR 220, Appendix B shall be sold in food service areas during breakfast and lunch periods.
  2. The sale of foods during meal periods in food service areas shall be allowed only if all income from the sale, including the sale of approved foods or drinks from vending machines, accrues to the benefit of the school, the school food service program, or the student organizations sponsoring the sale.
  3. TTo the extent practicable, the district shall ensure that foods offered at school other than through the National School Lunch or School Breakfast programs, including foods sold through vending machines, shall comply with the A la Carte and Vending Guidelines established by the Vermont Departments of Health and Education.

V. Policy Implementation.

The superintendent or his or her designee shall monitor district programs and curriculum to ensure compliance with this policy and any administrative procedures established to carry out the requirements of this policy.

Orange Southwest Supervisory Union Warned ( 3/16/06 )

Adopted ( 5/18/06 )

Braintree Elementary School Warned (4/11/06) Adopted (6/21/06)
Brookfield Elementary School Warned ( 4/11/06 ) Adopted ( 5/9/06 )
Randolph Elementary School Warned ( 4/6/06 ) Adopted ( 5/4/06 )
Randolph Union High School Warned ( 4/12/06 ) Adopted ( 5/10/06 )
Randolph Area Vocational Center Warned ( 4/27/06 ) Reviewed ( 5/25/06 )

Legal Reference(s): 16 V.S.A. §§131 & 906(b)(3).
Richard B. Russell National School Lunch Act, 42 U.S.C. 1751 et seq.
Child Nutrition Act of 1966, 42 U.S.C. 1771 et seq.
Child Nutrition and WIC Reauthorization Act of 2004, Section 204 of Public Law 108-265.
Code of Federal Regulations, 7 CFR Part 210 and Part 220.
Cross Reference(s): Health and Safety Policy Student 6601

Section IX Transportation 9000

Policy: Mandatory Drug & Alcohol Testing: Transportation Employees - Transportation 9001

Transportation 9001

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:         Mandatory Drug & Alcohol Testing: Transportation Employees

The School District will comply with the Omnibus Transportation Employee Testing Act of 1991.

Administrative Responsibilities

The Superintendent or his or her designee will implement procedures to conduct alcohol and drug tests for all safety sensitive transportation employees as required by the Testing Act.

Specific Categories of Employees Subject to Testing

This policy applies to safety sensitive employees. Safety sensitive employees are those who hold commercial drivers' licenses or who operate vehicles which may only be operated by holders of commercial drivers' licenses, or those who perform safety sensitive functions as defined in federal regulations.

Why an Employee Will be Tested

Employees will be tested for five prohibited drugs: marijuana, cocaine, opiates, amphetamines, and phencyclidine. Tests will also be conducted for specific prohibited alcohol related conduct while performing in safety sensitive functions as required by federal regulations. Federal regulations presently prohibit the performance of safety sensitive functions while having an alcohol concentration of 0.04 or greater as indicated by an alcohol breath test, while using alcohol, or within four hours after using alcohol. The performance of driving functions is prohibited within 24 hours of a test showing alcohol concentrations between 0.02 and 0.04.

When an Employee Will be Tested

Employees will be tested as follows:

  1. Pre-employment tests will be conducted before applicants are hired or after an offer to hire, but before actually performing safety-sensitive functions for the first time. Employees will also be tested when transferring from a non-safety sensitive position to a safety-sensitive position.
  2. Post-accident tests will be conducted after accidents (as defined by federal regulation) on employees whose performance could have contributed to the accident.
  3. Reasonable suspicion tests will be conducted when a trained supervisor observes behavior or appearance that is characteristic of alcohol misuse or prohibited drug use, and the employee will be suspended with pay until the results are received.
  4. Random tests will be conducted on an unannounced basis just before, during or just after performance of safety sensitive functions.
  5. Return to duty and follow-up tests will be conducted when an individual who has violated prohibited alcohol or drug conduct standards returns to performing safety sensitive duties. Follow-up tests will be unannounced and at least 6 tests will be conducted in the first 12 months after an employee returns to duty. Follow-up testing may be extended for up to 60 months following return to duty.

Refusal to Take Tests

An employee who refuses a required test will be subject to the same sanctions as an employee who tests positively for drug or alcohol misuse.

Consequences of Alcohol Misuse

Employees who engage in prohibited alcohol conduct will, at a minimum, be immediately removed from safety sensitive functions. Employees who have engaged in alcohol misuse will not be returned to safety sensitive duties until they have been evaluated by a substance abuse professional designated by the District and have complied with any treatment recommendations to assist them with an alcohol problem. In addition, employees who engage in prohibited alcohol conduct may be subject to further disciplinary action, up to and including dismissal.

Consequences of Drug Use

Employees who test positively for drug use will, at a minimum, be immediately removed from safety sensitive duty when a physician designated as the District's Medical Review Officer has interviewed the employee and determined that the positive drug test resulted from the unauthorized use of a controlled substance. If the positive test result is determined by the Medical Review Officer to be caused by the authorized use of a controlled substance, the employee will not be removed from the safety sensitive position. An employee will not be returned to safety sensitive duties until he/she has been evaluated by a substance abuse professional designated by the District or a Medical Review Officer, has complied with rehabilitation recommendations, and has a negative result on a return to duty test. Follow-up testing will be conducted to monitor the returned employee's continued abstinence from drug use. In addition, employees who engage in the unauthorized use of controlled substances may be subject to disciplinary action up to and including dismissal.

Employee Education Programs

The Superintendent or his or her designee will provide information and educational materials to safety sensitive employees and supervisors of safety sensitive employees on the consequences of drug and alcohol abuse and treatment resources in accord with the requirements of the Testing Act. At a minimum, supervisors of safety sensitive employees will annually be required to attend at least one hour of training on the signs and symptoms of drug use and an additional hour on the signs and symptoms of alcohol abuse.

Rehabilitation and Treatment Programs

Unless otherwise agreed through collective bargaining with employees, the District will not pay for the rehabilitation and treatment of any employee who has tested positive for drug or alcohol use, whether or not such rehabilitation and treatment is made a precondition of that employee's continued employment or return to a safety sensitive position.

Cost of Testing

The District will pay for tests required by the Testing Act or this policy.

Dissemination of Policy Procedures

Each employee covered by this policy, and a representative of a recognized local employee organization designated by an employee, will be provided with written notice of the District's anti-drug and anti-alcohol policies and procedures.

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards
at their meetings on November 10, 2014

Orange Southwest Supervisory Union Warned (5/19/03) Adopted (8/25/03)
Braintree Elementary School Warned (9/17/03) Adopted (10/15/03)
Brookfield Elementary School Warned (7/8/03) Adopted (10/14/03)
Randolph Elementary School Warned (6/5/03) Adopted (10/2/03)
Randolph Union High School Warned (6/11/03) Adopted (10/8/03)
Randolph Technical Career Center Warned (6/26/03) Reviewed (9/25/03)

Legal Reference(s): 49 U.S.C. §§ 5331, 31306 (Omnibus Transportation Employee Testing Act of 1991)
49 C.F.R. Parts 40, 382, 391, 392, 395 and 653

State Policies

Section II Board Operations 2000

Policy: Board Member Conflict of Interest 2201

Board Operations 2201

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:         Board Member Conflict of Interest

It is the ethical and legal duty of all School Board members to avoid conflicts of interest as well as the appearance of conflicts of interest.
Implementation
In order to comply with the obligations thus imposed, the Board and its members will adhere to the following recommended standards.

  1. Board members will be familiar with, and adhere to, those provisions of Vermont education law which define School Board powers and govern Board member compensation and public bidding processes.
  2. A Board member will do nothing intended to give the false impression that he or she has the authority to make decisions or take action on behalf of the Board or the school administration.
  3. A Board member will not take any action which is intended to give the impression that he or she would represent special interests or partisan politics for personal gain.
  4. A Board member will not use his or her position on the Board in any manner intended to unfairly promote personal financial interests or the financial interests of family members, friends or supporters.
  5. A Board member will not accept anything of value in return for taking particular positions on matters before the Board.
  6. A Board member will do nothing intended to leave the impression that his or her position on any issue can be influenced by anything other than a fair presentation of all sides of the question.

Avoiding Conflicts When a Board member becomes aware of involvement in a conflict of interest as defined in state law or this policy, he or she will declare the nature and extent of the conflict or appearance of conflict for inclusion in the Board minutes, and will abstain from voting or participating in the discussion of the issue giving rise to the conflict.
Complaints of Conflict of Interest When a conflict of interest claim against a Board member is brought to the Board in writing and is signed by another Board member or a member of the public, and the Board member against whom the claim is made does not concur that a conflict in fact exists, the following Board procedures will be followed.

  1. Upon a majority vote of the remaining Board members, or upon order of the chair, the Board will hold an informal hearing on the conflict of interest claim, giving both the Board member and the person bringing the claim an opportunity to be heard.
  2. At the conclusion of the informal hearing, the remaining Board members will determine by majority vote to take one of the following actions:
    • Issue a public finding that the conflict of interest charge is not supported by the evidence and is therefore dismissed.
    • Issue a public finding that the conflict of interest charge is supported by the evidence and that the member should disqualify him or herself from voting or otherwise participating in the Board deliberations or decision related to that issue, as required by Vermont statute.
    • Issue a public finding that the conflict of interest charge is supported by the evidence and, in addition to disqualifying him or herself from voting or otherwise participating in the Board deliberations or decision, the Board member should be formally censured or subjected to such other action as may be allowed by law.

Orange Southwest Supervisory Union      Warned (8/25/03,11/10/03)     Adopted (1/26/04)
Braintree Elementary School                  Warned (12/17/03)                  Adopted (2/11/04)
Brookfield Elementary School                Warned (12/9/03)                    Adopted (2/10/04)   
Randolph Elementary School                  Warned (12/18/03)                  Adopted (2/5/04)
Randolph Union High School                  Warned (12/0/03)                    Adopted (2/11/04)
Randolph Technical Career Center          Warned (12/18/03)                  Adopted (2/26/04)

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards
at their meetings on December 8, 2014 & January 12, 2015

 

Legal Reference(s):

16 V.S.A. § 262(d) (Election of officers)

 

16 V.S.A. §557 (Gratuity/compensation prohibited)

 

16 V.S.A. §558 (Eligibility for election to school board)

 

16 V.S.A. §559 (Public bids)

 

16 V.S.A. §563(20) (Powers of school boards)

Cross Reference:

 

Section IV Personnel 4000

Policy: Possession and Use of Tobacco Products

Personnel 4201/Student 6201/ Community 7201

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:         Possession and Use of Tobacco Products
It is the policy of this School District to prohibit the use of tobacco on school grounds in accordance with state law. This ban extends to any student, employee or visitor to the school, and applies at all times, whether or not school is in session. Students are, furthermore, prohibited from possessing tobacco products at all times while under the supervision of school staff or at school sponsored activities.
Administrative Responsibility
The Superintendent or his or her designee is directed to take reasonable steps to inform students and employees of this policy, to post signs on school property and to provide notice to visitors and those who are invited to attend school activities in bulletins, programs and announcements related to school events.
Violations of Policy Students who violate this policy will be disciplined under the school’s disciplinary policy and procedures, and tobacco products shall be confiscated immediately.
Employees who violate this policy will be subject to disciplinary action in accord with applicable employee policies, employment contracts and requirements of law.
Others who use tobacco on school grounds will be informed of this policy and asked to comply. A person failing to comply will be asked to leave school grounds. A person who refuses to comply or to leave school grounds when requested to do so under this policy may be referred for prosecution as a trespasser.
For purposes of this policy, “school grounds” means any property and facilities owned or leased by the school and used at any time for school related activities, including but not limited to school buildings, areas adjacent to school buildings, athletic fields and parking lots.

Orange Southwest Supervisory UnionWarned (8/25/03, 11/10/03)Adopted (1/26/04)
Braintree Elementary SchoolWarned (12/17/03)Adopted (2/11/04)
Brookfield Elementary SchoolWarned (12/9/03)Adopted (2/10/04)
Randolph Elementary SchoolWarned (12/18/03)Adopted (2/5/04)
Randolph Union High SchoolWarned (12/10/03)Adopted (2/11/04)
Randolph Technical Career CenterWarned (12/18/03)Reviewed (2/26/04)

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards at their meetings on September 14, 2015

 

Legal Reference(s):

16 V.S.A. §140 (Tobacco on school grounds)

 

18 V.S.A. §§1422 et seq. (Smoking in the workplace)

 

13 V.S.A. §3705 (Unlawful Trespass)

 

20 U.S.C. §§6083 et seq. (Goals 2000 Educate America Act, Title X)

 

42 U.S.C. §§5119a et seq. (Children Protection Act of 1995)

Cross Reference:

Student Conduct and Discipline

 

Bus Discipline

Policy: Substitute Teachers 4203

Personnel 4203

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:         Substitute Teachers
It is the policy of this School District to employ substitute teachers who will meet the minimum qualifications outlined by State Board of Education Rule.
Qualifications
No person will be placed on the qualified substitute list unless that person has

  1. Graduated from high school
  2. Been interviewed by the building principal
  3. Has initiated a criminal records check which will be paid for by the school district

Unlicensed Persons
An unlicensed person employed as a substitute pursuant to local school board policy may substitute for up to thirty (30) consecutive calendar days in the same assignment. In order to continue to employ the unlicensed person in this assignment beyond thirty (30) days, the superintendent shall apply for an Emergency or Provisional License for the person pursuant to Sections 5350 and 5360 of these rules.
Licensed Educators
Licensed educators may substitute in a field outside of their endorsement field for thirty (30) consecutive calendar days in the same assignment. Upon application by the superintendent, the Standards Board or its designee may grant one extension for an additional thirty (30) days. In order to continue to employ a licensed educator beyond sixty (60) days outside of his/her endorsement field, the superintendent shall apply for a Provisional License for the person pursuant to Section 5350 of these rules.
Administrative Responsibilities
A list of qualified substitute teachers, organized by grade level and subject, will be developed by the Superintendent or his or her designee for all schools in the District.

Substitute teachers will be paid per diem wages as determined by the Superintendent from year to year. Distinctions in pay level may be made based on the need for the substitute teacher to prepare lessons and assess and record student progress, on the length of service and on the credentials of the substitute teacher.

Orange Southwest Supervisory UnionWarned (5/12/08)Revised (6/9/08)
Braintree Elementary SchoolWarned (5/21/08)Revised (6/18/08)
Brookfield Elementary SchoolWarned (5/13/08)Revised (6/3/08)
Randolph Elementary School Warned (5/12/08)Revised (6/5/08)
Randolph Union High SchoolWarned (5/14/08) Revised (6/4/08)

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards at their meetings on September 14, 2015

Legal Reference(s):

Vt. State Board of Education Manual of Rules & Practices §§5350, 5510, 5520

 

16 V.S.A. §558 (Employment of school board members)

Cross Reference:

Personnel: Recruitment, Selection, Appointment and Criminal Records Checks

Policy: Volunteers and Work Study Students 4204

Personnel 4204

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:         Volunteers and Work Study Students

The school district recognizes the valuable contributions made to the schools by volunteers and work study student. It further recognizes that appropriate supervision of volunteers and work study students will enhance their contributions as well as fulfill the responsibility that the school district has for the education and safety of its students.

Definitions:

For the purposes of this policy and administrative rules and procedures developed pursuant to this policy:

  1. Volunteer means an individual not employed by the school district who works on occasional or regular basis in the school setting to assist the staff. A volunteer works without compensation or economic benefits.
  2. Work Study Student means a post secondary student who receives compensation for work performed at a school operated by the district as part of a work experience program sponsored or provided by the college or university at which he or she is enrolled. A student working toward a teaching credential who is placed as a teacher-intern at a school district is not a work study student.

 

Policy:

The Superintendent shall develop administrative rules and procedures to ensure that volunteers and work study students are appropriately screened prior to entering into service in the school district, and that only volunteer and work study students who have been screened and approved by the Superintendent (or designee) have extended unsupervised contact with students. The screening process utilized by the school district shall minimally include a name and birthday check with the Vermont Internet Sex Abuse Registry for any person being considered for service as a work study student. A person who is on the Vermont Internet Sex Abuse Registry shall not be eligible to be a work study student.

 

Orange Southwest Supervisory Union   Warned (8/25 & 11/10/03)   Adopted (1/26/04)     Revised (8/10/09)
Braintree Elementary School                Warned (12/17/03)              Adopted (2/11/04)     Revised (8/19/09)
Brookfield Elementary School              Warned (12/9/03)               Adopted (2/10/04)     Revised (8/18/09)
Randolph Elementary School               Warned (12/18/03)              Adopted (2/5/04)       Revised (8/10/09)
Randolph Union High School              Warned (12/10/03)              Adopted (2/11/04)     Revised (8/10/09)

 

Reviewed by the OSSU, RUHS, Randolph, Braintree & Brookfield Boards at their meetings on April 11, 2016 & May 9, 2016

 

Legal Reference(s):

16 V.S.A.§ 260 (Supervision policy requirement)

Cross Reference:

 

 

Section V Instruction 5000

Policy: Educational Support System 5202

POLICY: Educational Support System

Instruction 5202

It is the policy of the School District to provide an Educational Support System in order to ensure that a continuum of comprehensive educational services exists, and to increase the capacity of the school to meet the needs of all students in the general education environment.

This policy will comply with the requirements of 16 V.S.A. §§ 2901, 2902 and 2904, and Rules 2194 and 2120.8.1.3.1 of the Vermont State Board of Education.

Definitions

General education environment means school and non-school environments used for educational purposes by students with and without disabilities such as regular classrooms, school libraries, learning centers and community job sites.

Accommodations means those evaluation procedures, curricula, materials or programmatic enrichments, behavior management interventions and supplemental aids and services that are necessary for a student to access his or her education[ al] program or to participate in co-curricular activities.

Supplementary aids and services means special assistance, materials, equipment and other supports that are provided in regular education classes or other education related settings to enable students to be educated in the general education environment.

Implementation
Each school shall design and maintain, in consultation with parents, an Educational Support System (ESS) to assist teachers in accommodating children in the regular classroom. The system shall consist of an Educational Support Team composed of staff from a variety of teaching and support service positions and shall incorporate a range of referral, support, enrichment and remedial services as well as the means to determine the effectiveness of accommodations or services recommended by the Educational Support Team (EST).

The Educational Support System shall:

  1. Provide a Pre-K through 12 continuum of educational services designed to increase the ability of the general education system to meet the needs of all students.
  2. Provide a range of support, enrichment and remedial services, including instructional and behavioral interventions and accommodations.
  3. Be designed to provide students with needed accommodations and supplementary aids and services regardless of their eligibility for categorical programs.
  4. Assist all students in working toward attainment of the Vermont Framework.
  5. Provide clear procedures and methods for handling a student who disrupts a class, including provision of educational options, support services and consultation or training for staff where appropriate.
  6. Be integrated to the extent appropriate with the general education curriculum.

The Educational Support Team shall:

  1. Provide a procedure for timely referral for evaluation for special education or other categorical program eligibility when warranted.
  2. Be composed of staff from a variety of teaching and support services positions.
  3. Screen referrals of individual students to determine what classroom accommodations and supplementary aids and services have been tried.
  4. Assist teachers in planning and providing supplementary aids and services and other accommodations to students in need of classroom supports or enrichment activities.
  5. Collaborate, to the extent appropriate, with families and community health and human service agencies to assist educators in meeting the academic needs of all students.
  6. Maintain a written record of its actions.

The Principal or his or her designee shall:

  1. Appoint the members of each school's Educational Support Team.
  2. Provide professional development and other resources deemed necessary to maintain an effective Educational Support System.
  3. On an annual basis provide information regarding the existence, purpose and function of the Educational Support System to parents.
  4. Develop procedures as necessary and in accordance with state regulations in order to implement this policy.
  5. Develop a means to determine the effectiveness of accommodations and supplementary aids and services provided through the ESS.
  6. Complete and submit reports as required by the Commissioner of Education to comply with Vermont statutes and regulations.
Orange Southwest Supervisory Union
Warned (9/10/03 , 3/16/04)
Adopted (4/20/04)
Braintree Elementary School Warned (4/14/04) Adopted (5/19/04)
Brookfield Elementary School Warned (4/13/04) Adopted (5/11/04)
Randolph Elementary School Warned (4/1/04) Adopted (5/6/04)
Randolph Union High School Warned (4/14/04) Adopted (5/12/04)
Randolph Technical Career Center Warned (3/25/04) Reviewed (5/27/04 )
Legal Reference(s): Act 230 of the 1990 Vermont Legislature
  Act 157 of the 1996 Vermont Legislature
  Act 117 of the 2000 Vermont Legislature
  16 V.S.A. §§2901, 2902, 2904 (General policy, ESS and EST)
  16 V.S.A. §§ 2961 et seq. (Special education funding)
  Vt. State Board of Education Manual of Rules & Practices, §§2120.8.1.3.1, 2194
Cross Reference(s): Local Action Plans
  Professional Development

Policy: Acceptable Use of Electronic Resources 5203

Instruction 5203

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:         Acceptable Use of Electronic Resources

Background:  The increasing use of information technology has fundamentally changed the classroom and workplace.  The Internet, Intranets, cellular telephones, fax machines, digital cameras and e-mail have transformed data management and communication. Users utilize this valuable resource in many innovative ways.  The Board fully supports the access of these electronic resources by students and staff. 
Application: This policy applies to all users who subscribe to services through the OSSU.
Policy:  It is the policy of the School District to use electronic resources including the Internet to support and enrich the curriculum.  The Board believes that the benefit to students and staff from access to electronic resources far exceed the disadvantages.  Students, staff and community who agree to act in a considerate and responsible manner and abide by the requirements of this policy and District procedures will be allowed to access District electronic resources.
Each school principal, in consultation with the Superintendent, is responsible for establishing procedures governing use of electronic resources consistent with the provisions of this policy. Procedures will include use by faculty and staff, and community if applicable, as well as students. The guidelines and procedures may be periodically reviewed and revised. It is the responsibility of the Superintendent or designee to ensure that any local Acceptable Use Procedures do not contravene this policy.

Access to electronic resources is a privilege and users who are found in non-compliance of this policy and the procedures developed in accordance with this policy will be subject to a range of disciplinary actions, up to and including discontinuation of services, referral to local, state or federal law enforcement officials, dismissal from employment, and/or suspension and/or expulsion from school.  
In considering appropriate disciplinary action the following may be taken into consideration:

  • The user was unaware that he or she had inappropriately used electronic resources.
  • The user did not intend to inappropriately use electronic resources.
  • The user is disabled and the misconduct is related to the disability.
  • The user does not present an ongoing threat to the electronic resources system and severe disciplinary action would not serve the best interests of the user or the District.

Implementation: The Acceptable Use Policy (“AUP”) will be provided to all parents and students as part of each school’s handbook. In the case of community use, it is the users’ responsibility to employ the system in a manner that is consistent with the mission of a publicly funded educational institution. Access to the system may be terminated if abuse is evident.

There are two usage types:

  1. Acceptable
  2.  and

  3. Unacceptable

Acceptable
Acceptable uses are activities which promote academic excellence in reaching the District’s educational objectives, access to research findings, and opportunities to satisfy intellectual curiosity.  Acceptable use is any application used in the delivery of services which does not disproportionately consume available resources.

Unacceptable
Unacceptable use impedes the work of others and may unintentionally damage the infrastructure.  Unacceptable usage may generate extra costs for the OSSU.
The following activities are unacceptable.  This list is in no way intended to be exhaustive and the school administration may add to this list in the development of procedures. It is unacceptable to:

  • Use, copy, or otherwise access anyone else’s files without authorization.
  • Use the OSSU information technology infrastructure for activities that contravene the law, any existing School District policies, or regulations.
  • Use any part of the OSSU information technology infrastructure for personal financial gain.
  • Infringe copyright or proprietary rights.
  • Access abusive or pornographic internet sites, or provide information about such sites to others, except to help avoid such sites.
  •  Permit unauthorized access.
  • Create or propagate computer viruses.
  • Damage files, equipment, software, or data belonging to others.
  • Use or attempt to use unauthorized access methods or abilities.
  • Compromise the privacy or personal data of any member of the OSSU.
  • Damage the integrity of a computer system, or the data or programs stored on a computer system.
  • Bring OSSU into disrepute.
  • Disrupt the intended use of system or network resources.
  • Put unjustifiable demands on OSSU infrastructure.
  • Facilitate unauthorized access attempts on other computer systems.
  • Result in the uploading, downloading, modification, or removal or files on the network for which such action is not authorized.
  • Unauthorized downloading of anything that requires a fee for any service or program.  Persons doing so are liable for any and all charges.
  • Use the computer to annoy or harass others.

Without specific authorization, as outlined in District procedures, users must not cause, permit, or attempt any installation of hardware or software, destruction or modification of data or equipment that will affect other users of the OSSU.
The OSSU infrastructure provides access to outside networks.  Users may encounter offensive or objectionable material.  The OSSU does not assume responsibility for the content of any of these outside networks.

Monitoring: Users should not expect privacy in the contents of their personal files or record of web research activities.  Routine maintenance and monitoring of system resources may lead to discovery of violations of the District policy, disciplinary code, or state and federal law.  Users should be aware the computer usage can be traced by site logs and other tracked information.  OSSU reserves the right to access the contents of all files stored on its systems and all messages transmitted through its information technology infrastructure.

E-Mail: Users must not attempt to read another person’s e-mail unless otherwise authorized. The e-mail system is a function of OSSU.  Users should have no reasonable expectation of privacy in e-mail transmitted, received, and stored on and/or through the system.
Many users access e-mail through web-based accounts hosted on external commercial sites such as user@hotmail.com, user@msn.com, or other free/commercial web based e-mail services.  If irresponsible use of web-based e-mail compromises OSSU services, permission to access web-based e-mail from within the network will be reviewed on an individual basis.

Liability: The District cannot be held responsible for any lost resources or damages incurred through the use of any form of District Electronic Resources.

 

Orange Southwest Supervisory Union      Warned (3/16/04)                 Adopted (8/17/04)
Braintree Elementary School                  Warned (4/14/04, 5/19/04)   Adopted (8/18/04)
Brookfield Elementary School                Warned (4/13/04, 5/11/04)   Adopted (8/10/04)      
Randolph Elementary School                  Warned (4/1/04, 5/6/04)       Adopted (8/9/04)
Randolph Union High School                  Warned (4/14/04, 5/12/04)   Adopted (8/11/04)
Randolph Technical Career Center          Warned (3/25/04, 5/27/04)   Reviewed (9/2/04)

Reviewed by the OSSU, Randolph, Brookfield & Braintree Boards at their meetings on January 11, 2016 & February 8, 2016.  Reviewed by the RUHS Board at their meetings on January 11, 2016 & February 1, 2016.

 

Legal Reference(s):

15 U.S.C. §6501 (Children’s Online Privacy Protection Act)

17 U.S.C. §§101-120 (Federal Copyright Act of 1976 as amended)

18 U.S.C. §2510 (Electronic Communications Privacy Act)

18 U.S.C. §2251 (Federal Child Pornography Law)

47 U.S.C. §230 (Computer Decency Act)

13 V.S.A. §§2802 et seq. (Obscenity, minors)

Cross Reference:

Student Conduct and Discipline

Copyrights

Selection of Instructional Materials

Complaints About Instructional Materials

Policy: Animal Dissection 5204

Instruction 5204
ORANGE SOUTHWEST SUPERVISORY UNION
Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:        Animal Dissection                                                                                                
Policy
It is the intent of the Orange Southwest Supervisory Union to comply with the requirements of Act 154 of 2008 regarding the right of students to be excused from participating in or observing activities involving the dissection or vivisection of animals.  Students enrolled in District schools shall have the right to be excused from participating in any lesson, exercise or assessment requiring the student to dissect, vivisect or otherwise harm or destroy an animal or any part of an animal, or to observe any of these activities, as part of a course of instruction.
Definition
As used in this policy, the word “animal” means any organism of the kingdom animalia and includes an animal’s cadaver or the severed parts of an animal’s cadaver.
Alternative Education Method
A student who is excused under this policy shall be provided with alternative methods through which he or she can learn and be assessed on material required by the course.  The alternative methods shall be developed by the teacher of the course, in consultation with the principal if necessary.
Discrimination
No student shall be discriminated against based on his or her decision to exercise the right to be excused afforded by this policy.
Procedures
The Principal shall develop and implement procedures to ensure compliance with the provisions of Act 154 of 2008.  The procedures shall include provisions for the timely notification to each student enrolled in the course and to the student’s parent or guardian of the student’s right to be excused from participating in or observing the lesson and the process by which a student may exercise this right.

 

Orange Southwest Supervisory Union            Warned (9/8/08)                Adopted  (10/13/08)
Braintree Elementary School                        Warned (9/17/08)              Adopted  (10/15/08) Brookfield Elementary School  Warned (9/9/08)          Adopted                                                                     (10/7/08)                          
Randolph Elementary School                        Warned (9/4/08)                Adopted  (10/2/08)  
Randolph Union High School                        Warned (9/10/08)              Adopted  (10/8/08)

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards at their meetings on March 14, 2016.

 

Legal Reference(s):

Act 154 of 2007-2008 Adjourned Session

 

16 V.S.A. §912

Policy: Supervisory Union-Wide Class Size Guidelines 5205

POLICY: Supervisory Union-Wide Class Size Guidelines

Instruction 5205

Policy: It is the intent of the Orange Southwest Supervisory Union (OSSU) to comply with Section 15 and 16 of Act 153 regarding minimal and optimal class size. The superintendent shall report to the Board annually on the implementation of this policy. Furthermore, the policy shall be posted on the OSSU’s website and implemented no later than January 15 th, 2011.

Definition:

OSSU Supervisory Union-Wide Class-Size Chart (Minimal and Optimal)


Grade Cluster Instructional Area Minimum Average per Grade Cluster Optimal Range per Grade Cluster
K-2 All 13 13-18
3-4 All 13 13-18
5-6 All 14 14-20
7-8 All (Except P.E.) 14 14-22
7-8 P.E. 14 14-22
9-12 P.E. 14 14-25
9-12 Music 14 14-22
9-12 General/Other 14 14-22

*Special Education and Services, Independent study, and AP courses do not apply to the minimal and optimal range parameters.

*The OSSU’s minimal and optimal class size policy is intended to act as a general guideline for each cohort in the supervisory union. Moreover, the OSSU realizes that individual classes in schools may fall outside these parameters due to special considerations and needs.

Orange Southwest Supervisory Union Warned (10/11/10) Adopted (11/8/10)
Braintree Elementary School Warned (10/20/10) Adopted (11/18/10)
Brookfield Elementary School Warned (10/121/10) Adopted (11/9/10)
Randolph Elementary School Warned (10/11/10) Adopted (11/18/10)
Randolph Union High School Warned (10/11/10) Adopted (11/10/10)
Legal Reference(s): Act 153 (Sections 15 and 16)
   
Cross Reference(s):  
   

Section VI Students 6000

Policy: Possession & Use of Tobacco Products 6201/4201/7201

POLICY: Possession and Use of Tobacco Products

Personnel 4201/ Students 6201/ Community Relations 7201

It is the policy of this School District to prohibit the use of tobacco on school grounds in accordance with state law. This ban extends to any student, employee or visitor to the school, and applies at all times, whether or not school is in session. Students are, furthermore, prohibited from possessing tobacco products at all times while under the supervision of school staff or at school sponsored activities.

Administrative Responsibility
The Superintendent or his or her designee shall take reasonable steps to inform students and employees of this policy, to post signs on school property and to provide notice to visitors and those who are invited to attend school activities in bulletins, programs and announcements related to school events.

Violations of Policy Students who violate this policy will be disciplined under the school’s disciplinary policy and procedures, and tobacco products shall be confiscated immediately.

Employees who violate this policy will be subject to disciplinary action in accord with applicable employee policies, employment contracts and requirements of law.

Others who use tobacco on school grounds will be informed of this policy and asked to comply. A person failing to comply will be asked to leave school grounds. A person who refuses to comply or to leave school grounds when requested to do so under this policy may be referred for prosecution as a trespasser.

For purposes of this policy, “school grounds” means any property and facilities owned or leased by the school and used at any time for school related activities, including but not limited to school buildings, areas adjacent to school buildings, athletic fields and parking lots.

Orange Southwest Supervisory Union Warned (8/25/03 , 11/10/03) Adopted (1/26/04) Revised (6/9/08)
Braintree Elementary School Warned (12/17/03) Adopted (2/11/04) Revised (6/18/08)
Brookfield Elementary School Warned (12/9/03) Adopted (2/10/04) Revised (6/3/08)
Randolph Elementary School Warned (12/18/03) Adopted (2/5/04) Revised (6/5/08)
Randolph Union High School Warned (12/10/03) Adopted (2/11/04) Revised (6/4/08)
Randolph Technical Career Center Warned (12/18/03) Reviewed (2/26/04)  
Legal Reference(s): 16 V.S.A. §140 (Tobacco on school grounds)
  18 V.S.A. §§1422 et seq. (Smoking in the workplace)
  13 V.S.A. §3705 (Unlawful Trespass)
  20 U.S.C. §§6083 et seq. (Goals 2000 Educate America Act, Title X)
  42 U.S.C. §§5119a et seq. (Children Protection Act of 1995)
Cross Reference(s): Student Conduct and Discipline
  Transportation

Policy: Student Conduct and Discipline 6202

POLICY: Student Conduct and Discipline

Student 6202

It is the policy of the School District to maintain a safe, orderly, civil and positive learning environment. In order to ensure that the school is free from hazing, harassment, bullying and other disruptive misconduct, a system of classroom and school management practices, supported by consistent, clear and fair disciplinary procedures, will be utilized. The goal of this policy is to create an environment where the rules for student behavior are clearly stated, understood and accepted by students and staff, and are applied in compliance with due process requirements. This policy is to be applied in conjunction with the school's overall discipline plan developed pursuant to 16 V.S.A. § 1161a.

Student Responsibilities
It is the responsibility of each student to contribute to a safe and productive learning environment in the school by demonstrating respect and consideration for fellow students and adults. This includes complying with all policies and rules of conduct of the School District and individual classrooms.

Administrative Responsibilities
The Principal, in consultation with the educational staff will develop an overall discipline plan pursuant to 16 V.S.A. §1161a. The plan will include clear guidelines for student behavior. Behavioral expectations, and the consequences of misconduct, will be stated in the student handbook and other publications distributed to students and parents/guardians.

The rules of conduct will be distributed to and discussed with all students each school year in accord with procedures stated in the school discipline plan. Students will be instructed to share the student handbook with their parents.

The Principal or his or her designee shall be responsible for carrying out discipline procedures.

Legal Reference(s): 16 V.S.A. §1161a (discipline)
16 V.S.A. §1162 (suspension and expulsion)
20 U.S.C. §§1400 et seq.(IDEA)
29 U.S.C. §794 (Section 504, Rehabilitation Act of 1973)
VT State Board of Education Manual of Rules & Practices §4311, 4312, 4313
Cross Reference: Alcohol and Drug Abuse
Prohibition of Firearms and Weapons
Orange Southwest Supervisory Union Warned (11/10/03, 1/26/04, 5/18/04) Adopted (8/17/04) Revised (1/18/07)
Braintree Elementary School Warned (3/17/04, 8/18/04) Adopted (8/18/04) Revised (2/26/07)
Brookfield Elementary School Warned (3/9/04, 8/10/04) Adopted (9/7/04) Revised (2/13/07)
Randolph Elementary School Warned (2/26/04) Adopted (9/2/04) Revised (2/1/07)
Randolph Union High School Warned (2/11/04) Adopted (8/11/04) Revised (2/6/07)
Randolph Technical Career Center Warned (2/26/04 ) Reviewed (9/2/04 ) Reviewed (10/26/06)

Policy: Student Alcohol and Drug Abuse 6203

Student 6203

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:         Student Alcohol and Drug Abuse
It is the policy of this School District that no student shall knowingly possess, use, sell, give or otherwise transmit, or be under the influence of any illegal drug, regulated substance, or alcohol on any school property, or at any school sponsored activity away from or within the school.
Philosophy
This policy is concerned with the health and well-being of all students and the policy takes into consideration the individual needs of students with alcohol and substance abuse problems as well as the right of all students to receive an appropriate education in an alcohol and drug free environment. The Board supports educational programs that provide every student with an understanding of the physical, psychological, social and legal dangers associated with drug abuse.
Chemical abuse and dependency are treatable health problems that are primarily the responsibility of the home and the community. The school shares this responsibility in the areas of prevention (education) and intervention (identification and referral).
Community and schools share in this responsibility because chemical abuse problems often interfere with behavior, learning, and the fullest possible development of each student.
Definitions
Alcohol and drug (substance) abuse is the ingestion of a substance in such a way that it interferes with a person’s ability to perform physically, intellectually, emotionally, or socially.
Drug means any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance as defined by state or federal regulation or statute.
Implementation
The Superintendent (or designee) is responsible for implementing procedures to see that the following requirements are met:

  1. Educational Program. The District shall conduct an alcohol and drug abuse educational program from early childhood through grade 12 in accordance with the mandates of 16 V.S.A. §909, the Vermont Alcohol and Drug Education Curriculum Plan, and the federal Safe and Drug-Free Schools and Communities Act (20 U.S.C. §§1701 et seq.).
  2. Cooperative Agreements. In dealing with substance abuse cases, every effort will be made to promote responsible decision-making by the student involved and other students who are aware of another student’s use or abuse. The focus will be to encourage appropriate medical and/or psychological intervention by trained professionals. Students and parents or guardians will be given information about outside agencies and will be encouraged to take advantage of their services and programs.

The RUHS/RAVC will establish a Student Assistance Program. Students, under the age of eighteen, who have been referred or who refer themselves to the Student Assistance Program counselor may be seen individually by the counselor for purposes of substance abuse screening and consultation. It will be the goal of the Student Assistance Program to encourage the student to involve his/her parents or guardians at the earliest point in time.
No student under the age of eighteen will be referred to an outside agency for substance abuse treatment without parental consent unless, in accord with 18 V.S.A. §4226, the student is twelve or over and found by a licensed physician to be dependent upon regulated drugs or alcohol.
Parental consent is not required for student participation in group programs conducted within the schools which are educational in nature and designed to impart information and/or assist students in improving their sense of self-esteem. Such groups may be conducted only by trained professionals contracted by the schools to perform such service or by trained school staff who have been approved by the school administration to conduct such groups.

  1. Substance Abuse Team. In RUHS/RAVC the Principal/Director shall form a Substance Abuse Team which shall screen students who refer themselves and students who are referred by staff for suspected drug and/or alcohol use and/or abuse problems. The membership of the team and the procedures to be used by the team will be developed by the Principal and disseminated in writing to the building faculty and staff.
  2. Staff Training. The District will provide school staff with training such that teachers and health and guidance personnel can competently teach or provide other services required in the school’s alcohol and drug abuse prevention education program. Such training is outlined in State Board Rule 4213.2.
  3. Community Involvement. The District will collaborate with community organizations to facilitate greater public awareness about substance abuse issues.
  4. Annual Report. In a standard format provided by the Department of Education, the OSSU will submit an annual report to the Commissioner of Education describing substance abuse education programs and their effectiveness.
  5. Notification. Parents and students will have access to the standards of conduct, disciplinary sanctions and accompanying procedures, and will be informed that compliance with the standards of conduct is mandatory.



Orange Southwest Supervisory Union      Warned (3/16/04, 4/20/04)      Adopted (11/16/04)
Braintree Elementary School                  Warned (4/14/04)                    Adopted (10/13/04)
Brookfield Elementary School                Warned (4/13/04)                    Adopted (10/12/04) 
Randolph Elementary School                  Warned (4/1/04, 10/7/04)        Adopted (11/4/04)
Randolph Union High School                  Warned (4/14/04)                    Adopted (10/13/04)
Randolph Technical Career Center          Warned (3/25/04)                    Reviewed (10/28/04)

 

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards at their meetings on November 9, 2015 & December 14, 2015.

 

Legal Reference(s):

20 U.S.C. §§1701 et seq. (Safe & Drug-Free Schools & Communities Act of 1994)

 

16 V.S.A. §909 (Education curriculum)

 

16 V.S.A. §1045 (Driver Training Course)

 

16 V.S.A. §1165 (Alcohol and drug abuse)

 

18 V.S.A. §4226 (Drugs: minors, treatment, consent)

 

Vt. State Board of Education Manual of Rules and Practices §§4200 -4215

Cross Reference:

Student Conduct and Discipline

 

Search and Seizure

 

Interrogations or Searches of Students by Law Enforcement

 

   Officers or Other Non-School Personnel

Policy: Elementary Version Grade Advancement 6204

Student 6204

ORANGE SOUTHWEST SUPERVISORY UNION
Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School

POLICY:         Elementary Grade Advancement: Retention, Promotion & Acceleration of Students
It is the policy of the School District to assure all students are progressing in their educational program and have reached a standard of achievement necessary for satisfactory progress in the next grade.
Special education students who are working under an Individual Education Plan will be promoted or retained in accordance with their IEP.
Background
The Board believes that the primary goal of the education system is to educate all students. Since each child develops physically, mentally, emotionally, and socially at an individual rate, every student will not complete twelve grade levels of work at the same time. Some students will need more than twelve years, while others may need less.
The Vermont Framework of Standards and Learning Opportunities defines what students should know and be able to do at various stages of their school careers. Schools are responsible for adopting curricula that provide students with opportunities to master the standards. Promotion from grade to grade as well as retention and acceleration should be based on a student's ability to meet the standards over time.
Definitions

  1. Acceleration is the advancement of a student by more than one grade beyond the current grade level.
  2. Promotion is the single grade step most students take from year to year.
  3. Retention allows a student to repeat all or part of a grade in order to more fully prepare for the work of the next grade.

Implementation
The Principal will develop procedures to implement this policy that will specify a process for the consideration of retention or acceleration.
The final decision will be made by the Principal after consultation with parents/guardians, classroom teacher and other professional staff. Parents may appeal a decision of the Principal to the Superintendent.

Orange Southwest Supervisory Union   Warned (11/10/03, 1/26/04, 5/18/04)  Adopted (8/17/04)
Braintree Elementary School               Warned (3/17/04)                             Adopted (8/18/04)
Brookfield Elementary School             Warned (3/9/04, 8/10/04)                 Adopted (9/7/04)           
Randolph Elementary School               Warned (2/26/04)                             Adopted (9/2/04)

 

Reviewed by the OSSU, Randolph, Brookfield & Braintree Boards at their meetings on January 11, 2016 & February 8, 2016.  Reviewed by the RUHS Board at their meetings on January 11, 2016 & February 1, 2016.

 

Legal Reference(s):

VT State Board of Education Manual of Rules & Practices: §2120.2.2 (b)

Cross Reference:

Student Attendance

Policy: RUHS Version Grade Advancement 6204

Student 6204

ORANGE SOUTHWEST SUPERVISORY UNION
Randolph Union High School
Randolph Technical Career Center
POLICY:         Grade Advancement: Retention, Promotion & Acceleration of Students
It is the policy of the School District to assure all students are progressing in their educational program and have reached a standard of achievement necessary for satisfactory progress in the next grade.
Special education students who are working under an Individual Education Plan will be promoted or retained in accordance with their IEP.
Background
The Board believes that the primary goal of the education system is to educate all students. Since each child develops physically, mentally, emotionally, and socially at an individual rate, every student will not complete twelve grade levels of work at the same time. Some students will need more than twelve years, while others may need less.
The Vermont Framework of Standards and Learning Opportunities defines what students should know and be able to do at various stages of their school careers. Schools are responsible for adopting curricula that provide students with opportunities to master the standards. Promotion from grade to grade as well as retention and acceleration should be based on a student's ability to meet the standards over time.
Definitions

  1. Acceleration is the advancement of a student by more than one grade beyond the current grade level.
  2. Promotion is the single grade step most students take from year to year.
  3. Retention allows a student to repeat all or part of a grade in order to more fully prepare for the work of the next grade.

Implementation
The Principal will develop procedures to implement this policy that will specify a process for the consideration of retention or acceleration.
The final decision will be made by the Principal after consultation with parents/guardians, classroom teacher and other professional staff. Parents may appeal a decision of the Principal to the Superintendent.

Orange Southwest Supervisory Union   Warned (11/10/03, 1/26/04, 5/18/04)  Adopted (8/17/04)
Randolph Union High School               Warned (2/11/04, 8/11/04)               Adopted (date)
Randolph Technical Career Center       Warned (2/26/04, 6/30/04, 9/2/04)   Adopted (date)
Reviewed by the OSSU, Randolph, Brookfield & Braintree Boards at their meetings on January 11, 2016 & February 8, 2016.  Reviewed by the RUHS Board at their meetings on January 11, 2016 & February 1, 2016.

Legal Reference(s):

VT State Board of Education Manual of Rules & Practices: §2120.2.2 (b)

Cross Reference:

Student Attendance

Policy: Participation of Home Study Students 6206

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:         Participation of Home Study Students in School Programs and Activities
In accordance with Act 119 of the 1998 Vermont legislative session it is the policy of the School District to encourage home study students to participate in courses, programs, activities, and services and use school educational materials and equipment. Close communications between home study students and their local public schools are encouraged to promote the benefits of joint participation.
Background
The School District recognizes that some families believe home schooling is the best educational format for their children. The School District believes that home study and fully enrolled students can benefit from participating together in school activities and programs and strives to provide educational services in ways which are consistent with the needs of both fully enrolled students and home study students.
General Guidelines for Home Study Student Participation

  1. Special Services: School districts are not required to provide special education or related services to children enrolled in a home school program.  If the district chooses, it may offer services pursuant to a services plan which is not an Individualized Education Program (IEP) and does not afford rights available under the Individuals with Disabilities Education Act (IDEA) or state regulations pertaining to special education services.  If the district offers services, they shall be of a type, duration and at a location determined by the district.  Personnel will also be determined by the district.
  2. Compliance with Procedures: All students will comply with the application and enrollment deadlines as well as all legal and policy requirements such as immunization and the provision of student information including health records, emergency contacts and other necessary background information outlined in the administrative procedures. All students must abide by rules of conduct and other conditions set forth in the student handbook, school policies and procedures.
  3. Supervision of Students: School personnel are responsible for supervising students during their approved participation in school- sponsored activities. Parents of home study students must provide supervision for their children when they are at school but not participating formally in school activities.
  4. Transportation: Home study students may participate in the regular school transportation arrangements to attend school programs in which they are enrolled. The school will not supply special transportation except as provided for in law.

Participation of Home Study Students in Programs and Activities Shall Be Subject to the Following Conditions:

  1. Home study students must supply to the school a copy of their formal home study enrollment notification from the Commissioner of Education.
  2. All students are subject to the same age, performance, and pre-requisite standards for admission to courses and co-curricular activities
  3. It may be neither practical nor feasible for home study students to participate in special programs that have unclear or flexible schedules. The parents of home study students must take the initiative to check with the school on the scheduling of events and possible changes that may occur.
  4. The parents of home study students may be asked to provide supervision for some activities on the same basis as the parents of fully enrolled students.
  5. Home study students may participate in the school’s standardized testing program at the regularly scheduled times after giving appropriate notice to the school as outlined in the administrative procedures.

The following provisions will be included only in the RUHS/ RTCC policies

  1. Home study students seeking admission to courses requiring prerequisites will be asked to demonstrate academic achievement comparable to that required of fully enrolled students meeting prerequisite standards. The teacher/guidance counselor/Principal will discuss alternative ways to demonstrate achievement with the parents of home study students. Final determination of a student’s qualifications to enroll in a course requiring prerequisites will be made by the teacher/guidance counselor/Principal.
  2. Students may not enroll for single subjects which are taught as part of integrated courses - those courses that cover two or more subjects and are taught by a single individual or team - but may seek admission to the integrated course.
  3. Participation in athletic and other extra-curricular programs and activities will be in compliance with the school’s eligibility requirements as well as with the guidelines adopted by the Vermont Principals’ Association.

 

Use of Facilities, Equipment and Materials by Home Study Students Is Subject to the Following Conditions:

  1. The use by home study students does not interrupt or disrupt regularly scheduled uses.
  2. Request for use has been made and approved according to the administrative procedures that apply to all requests for such use.
  3. The use does not involve removal of equipment from the school premises except as explicitly allowed.
  4. Library books and other materials are signed out according to established procedures and are subject to replacement or fines for damage or loss as defined in the administrative procedures.

School Administration

  1. The school will include home study students on the school register and count them for the purpose of state aid for the portion of the school day in which students are enrolled in academic courses.
  2. For each co-curricular activity in which a non-enrolled home study student participates, the school shall count 0.03 FTE as allowed under rule 9200.3.1.
  3. The capacities of classroom courses and other co-curricular activities are outlined in administrative procedures and updated regularly to reflect the class sizes specifically desired by the District, the capacity of special equipment used in science, language, business laboratories or other specialized classrooms, or other limitations on participation.
  4. When choices for admission to either academic or co-curricular programs must be made because of limited space, the School District will report to the Commissioner of Education as required. The District shall provide other information on the integration of home study students into the public school as requested by the Commissioner.
  5. The Principal (or designee) is responsible for administering this policy and for all decisions made under the direction of this policy. The Principal will act on all requests within 10 working days of receiving the request.
  6. Appeals Process: Should a parent disagree or have concerns with the Principal’s decision, an appeal may be made to the Superintendent of Schools. Within ten working days of receiving an appeal, the Superintendent shall meet with the parent(s) or guardian(s) and make a decision on the appeal in a prompt fashion. A final appeal from the Superintendent’s decision may be made to the School Board which will schedule a timely hearing and render a final decision within ten working days of the hearing date. The appeals process is not available to home schooled special education students if the purpose of the appeal is to address the district’s decision with respect to the provision of special education or related services.

 

7.a.  Elementary Version
In cases where applications for enrollment exceed capacity, enrollment will be determined by first priority given to fully enrolled students in co-curricular activities only.
7.b. RUHS/RTCC Version
In cases where applications for enrollment exceed capacity, first priority for enrollment in curricular and co-curricular activities will be determined considering the following for all students:

    1. Is the course or activity needed as a pre-requisite to another course or activity?
    2. Is graduation of the student dependent upon completion of the course?
    3. In the absence of other prevailing factors, enrollment will be determined by first priority given to fully enrolled students in co-curricular activities only.


Orange Southwest Supervisory Union         Warned (11/10/03, 1/26/04)    Adopted (3/16/04)
Braintree Elementary School                     Warned (3/17/04)                    Adopted (4/14/04)
Brookfield Elementary School                   Warned (3/9/04)                      Adopted (4/13/04)
Randolph Elementary School                     Warned (2/26/04)                    Adopted (5/6/04)
Randolph Union High School                     Warned (2/11/04)                    Adopted (4/14/04)
Randolph Technical Career Center             Warned (2/26/04)                    Adopted (5/27/04)

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards
at their meetings on December 8, 2014 & January 12, 2015



Legal Reference(s):

16 V.S.A. 563 (24) (Powers of school boards)

 

Vermont State Board of Education Manual of Rules & Practices §§4400, 9200.3.1, 2367

 

20 U.S.C. §§1400 et seq. (IDEA)

 

34 C.F.R.§§ 300.450-2, 76.650-662

 

GUIDELINES FOR CREATING ADMINISTRATIVE PROCEDURES FOR IMPLEMENTING THIS POLICY

Registration for participation procedures:

  1. Should outline steps and time frames for student registration in academic courses and co-curricular activities as well as for response to the registration request
  2. Should include a form that requests all needed information
  3. Might include a “contract” or letter of agreement to be signed by the student that details the responsibilities to comply with all attendance, homework, behavior, and other rules and policies, notes what resources the student should be familiar with (i.e. Student Handbook, others)
  4. Where appropriate, should contain information about registering at other schools which accept tuition from the district of residence

Other Administrative Procedures should:

  1. Define capacity in terms of class size for applicable courses based on desired number of students, limitations of lab materials, or other relevant items.
  2. Outline any specific criteria not mentioned in policy that will be used to make decisions, including decisions whether to provide special education services.
  3. Outline in general how students will be assessed before gaining admission to courses or other activities requiring pre-requisites.
  4. Outline academic reporting standards and time frames that parents of home study students will be expected to certify.
  5. Specify schedules for the administration of standardized tests.
  6. Specify any appropriate fee schedules that will apply to all users.

Policy: Student Attendance

Student 6207

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:         Student Attendance
It is the policy of this School District to set high expectations for consistent student school attendance in accordance with Vermont law in order to facilitate and enhance student learning.
Background
Vermont law requires school attendance for students between the ages of 6 and 16 so a student may complete a course of study that will facilitate the transition to the responsibilities of adulthood. This School District believes consistent attendance is a prerequisite for assuring the academic, social and emotional growth of students. In addition, regular and punctual attendance is important to the development of responsible and effective work/study habits as well as a demonstration that students are assuming responsibility for their own behavior. Encouraging students to take full advantage of their education is a shared responsibility of students, families, schools and communities.
Definitions

  1. A truant student is one who is subject to compulsory school attendance (16 V.S.A. § 1121) and who is absent without valid cause or excuse.
  2. Valid causes for absences include illness, observance of a religious holiday, death in the family, family emergency, situations beyond the student's control as determined by the School Board or other circumstances which cause reasonable concern to the parent or guardian for the health or safety of the student and are confirmed in writing or verbally by the parent or guardian of the student.

Administrative Responsibilities

  1. The Superintendent or designee is responsible for developing procedures to guide the implementation of this policy. The procedures will address the following issues and may include others as well:
    • written excuses;
    • tardiness;
    • notification of parents/guardian;
    • signing out of school;
    • excessive absenteeism;
    • homebound and hospitalized students;
    • early dismissals;
    • homework assignments;
    • making up work
  2. The Principal is responsible for maintaining accurate and up-to-date records of student attendance.
  3. The Principal is responsible for assuring that the school has the appropriate family information that allows the school to contact the parent(s) or guardian(s) of all students whenever necessary.

Orange Southwest Supervisory Union      Warned (8/25/03, 11/10/03)    Adopted (1/26/04)
Braintree Elementary School                  Warned (12/17/03)                  Adopted (2/11/04)
Brookfield Elementary School                Warned (12/11/03)                  Adopted (2/10/04)   
Randolph Elementary School                  Warned (12/18/03)                  Adopted (2/5/04)
Randolph Union High School                  Warned (12/10/03)                  Adopted (2/11/04)
Randolph Technical Career Center          Warned (12/18/03)                  Adopted (2/26/04)

 

Reviewed by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards at their meetings on March 14, 2016.

 

Legal Reference(s):

16 V.S.A. §§1121 et seq. (Attendance required)

 

VT State Board of Education Manual of Rules & Practices: §2120.8.3.3

Cross Reference:

Admission of Resident Students

 

Admission of Non-Resident Tuition Students

Policy: Orange County Policy on Truancy

POLICY: Orange County Policy on Truancy

Students 6208
Attendance/Truancy Protocol

It is the policy of the school district to set high expectations for consistent student school attendance in accordance with Vermont law in order to facilitate and enhance student learning.

In accordance with 16 V.S.A. § 1121, Act 44, Section 46 (Truancy), and Vermont Department of Education guidelines (March 23 rd, 2010 Memorandum), Truancy is defined as a student who is subject to compulsory attendance and who is absent without valid cause or excuse for ten days.

Valid causes for absences include illness, observance of religious holiday, death in the family, family emergency, situations beyond the student’s control as determined by the superintendent (or designee), or other circumstances which cause reasonable concern to the parent or guardian for the health or safety of the student and are confirmed in writing or verbally by the parent or guardian to the student.

The school districts of Orange County shall follow the attached procedures upon implementation of this policy. The Principal is responsible for maintaining accurate and up-to-date records of student attendance. The Principal is also responsible for assuring the school has the appropriate family information that allows the school to contact parent(s) or guardian(s) of all students whenever necessary.

Orange Southwest Supervisory Union Warned (9/13/10) Adopted (10/11/10)
Braintree Elementary School Warned (10/20/10) Adopted (11/17/10)
Brookfield Elementary School Warned (10/12/10) Adopted (11/9/10)
Randolph Elementary School Warned (10/11/10) Adopted (11/18/10)
Randolph Union High School Warned (10/11/10) Adopted (11/10/10)
Legal Reference(s): 16 V.S.A.§ 1121 (Act 44, Section 46)
   
Cross Reference(s):  
   

Section VII Community Relations 7000

Policy: Possession & Use of Tobacco Products 7201/4201/6201

POLICY: Possession and Use of Tobacco Products

Personnel 4201/ Students 6201/ Community Relations 7201

It is the policy of this School District to prohibit the use of tobacco on school grounds in accordance with state law. This ban extends to any student, employee or visitor to the school, and applies at all times, whether or not school is in session. Students are, furthermore, prohibited from possessing tobacco products at all times while under the supervision of school staff or at school sponsored activities.

Administrative Responsibility
The Superintendent or his or her designee shall take reasonable steps to inform students and employees of this policy, to post signs on school property and to provide notice to visitors and those who are invited to attend school activities in bulletins, programs and announcements related to school events.

Violations of Policy Students who violate this policy will be disciplined under the school’s disciplinary policy and procedures, and tobacco products shall be confiscated immediately.

Employees who violate this policy will be subject to disciplinary action in accord with applicable employee policies, employment contracts and requirements of law.

Others who use tobacco on school grounds will be informed of this policy and asked to comply. A person failing to comply will be asked to leave school grounds. A person who refuses to comply or to leave school grounds when requested to do so under this policy may be referred for prosecution as a trespasser.

For purposes of this policy, “school grounds” means any property and facilities owned or leased by the school and used at any time for school related activities, including but not limited to school buildings, areas adjacent to school buildings, athletic fields and parking lots.

Orange Southwest Supervisory Union Warned (8/25/03 , 11/10/03) Adopted (1/26/04) Revised (6/9/08)
Braintree Elementary School Warned (12/17/03) Adopted (2/11/04) Revised (6/18/08)
Brookfield Elementary School Warned (12/9/03) Adopted (2/10/04) Revised (6/3/08)
Randolph Elementary School Warned (12/18/03) Adopted (2/5/04) Revised (6/5/08)
Randolph Union High School Warned (12/10/03) Adopted (2/11/04) Revised (6/4/08)
Randolph Technical Career Center Warned (12/18/03) Reviewed (2/26/04)  
Legal Reference(s): 16 V.S.A. §140 (Tobacco on school grounds)
  18 V.S.A. §§1422 et seq. (Smoking in the workplace)
  13 V.S.A. §3705 (Unlawful Trespass)
  20 U.S.C. §§6083 et seq. (Goals 2000 Educate America Act, Title X)
  42 U.S.C. §§5119a et seq. (Children Protection Act of 1995)
Cross Reference(s): Student Conduct and Discipline
  Transportation

Section IX Transportation 9000

Policy: School Bus Transportation 9201

Transportation 9201

 

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

POLICY:         School Bus Transportation
The daily transportation of the district pupils is a privilege accorded by the school system in compliance with statutory requirements. To provide maximum safety, each eligible pupil riding a school bus shall conform to the rules as set forth in Bus Conduct Rules and Disciplinary Procedures.  Failure to do so may result in loss of privileges. Transportation will normally be from designated pick-up points to school and vice versa. Upon written request, transportation to child care may be provided if the child care is located on a regular school bus route.

Bus routes and schedules will be examined yearly by the Transportation Supervisor. School buses will operate only on publicly owned and maintained roads. School buses will not operate on roads deemed by the Transportation Supervisor to be hazardous or unsafe for buses.

According to the Statues (16 V.S.A. Section1222), the following factors will be considered when determining routes and stops:
1. Age and Health of students.
2. Distance to be traveled, length of time spent on a bus by any given student.
3. Width, condition and class of highways including curves, hills, intersections, turn-arounds and seasonal road conditions.

Annual changes and adjustments proposed by the Transportation Supervisor shall be reviewed by the superintendent prior to implementation.

If it is the recommendation of the Transportation Supervisor that school bus transportation be discontinued in any given area, a decision will be made by the superintendent.  Affected families will be notified in advance in writing when the issue will be on the agenda for discussion.  If the superintendent decides to discontinue service, affected families will be notified in writing with a minimum of one week’s notice prior to discontinuation.

In the case of a request by parents to add additional routes, the decision whether or not to do so will be made by the superintendent, in consultation with the Transportation Supervisor.

Routes may be adjusted throughout the year by the Transportation Supervisor as necessary to ensure safe and timely transportation of students.  Unexpected and exceptional circumstances may cause temporary rerouting of bus routes. In these situations an attempt will be made to notify impacted families as soon as possible.

Exceptions made to established routes will be considered by the superintendent for exceptional physical impairment as pursuant to16 V.S.A., Section 1222.

Bus routes will be submitted for publication in the local newspaper during the week prior to the opening of school. 

Parent complaints will be considered by the Transportation Supervisor and the appropriate district principal. If parents are not satisfied with the administrative decision, they may request a meeting with the superintendent. The decision of the superintendent may be appealed, in writing, to the appropriate district school board.

The school district may enter into agreements with neighboring districts to transport non-resident children whenever practical and economically feasible.

Randolph:
RUHS students living in the village area (see attached map) are ineligible for busing.  A temporary waiver may be applied for in writing to the Transportation Coordinator for exceptional circumstances.

Brookfield & Braintree:
RUHS students will receive bus services.

 

TRANSPORTATION POLICY FOR PRESCHOOL AND PRIVATE SCHOOL STUDENTS

Children attending the public preschool or a local area private school will be offered school bus transportation only if such transportation can be provided under the following conditions:

  1. Transportation can be provided using established district school bus routes.
  2. Transportation can be provided with no additional cost to the district.
  3. Considering the age, behavior, and physical condition of the child, transportation can be safely provided for that child without additional supervisory support or equipment.
  4. District students in grades kindergarten through twelve will be given priority in planning and determination of transportation needs, followed by public preschool students.
  5. Addition of preschool or private school children to a school bus route will not cause overcrowding of the bus and will be offered and continued on a "seats available" basis only. Parents will be given five (5) days notice if a child must be removed from a bus in order to make room for a regular school district K-12 student.  Removal will be by lottery conducted by the Transportation Supervisor.
  6. All students riding school buses, including preschool and private school students, are subject to the disciplinary policies and rules of the district.
  7. Preschool children must be met at the bus stop by a parent or designated responsible adult.  If the child is not met at the bus stop, the child will be returned to the preschool.  Failure to meet a preschool child at the bus stop will result in school bus transportation being discontinued for that child.

 

Orange Southwest Supervisory Union         Warned (5/12/08)                 Revised (6/9/08)
Braintree Elementary School                     Warned (5/21/08)                 Revised (6/18/08)
Brookfield Elementary School                   Warned (5/13/08)                 Revised (6/3/08)       
Randolph Elementary School                     Warned (5/12/08)                 Revised (6/5/08)       

NOTE: Only these three boards provide transportation.

Revised by the OSSU, RUHS, Randolph, Brookfield & Braintree Boards at their meetings on December 14, 2015 and approved at their meetings on January 11, 2016.

 

Legal Reference(s):

16 V.S.A. §§1221, 1222 (Student transportation)

 

16 V.S.A. §1551 (Technical center transport)

RANDOLPH VILLAGE

BUS CONDUCT RULES AND DISCIPLINARY PROCEDURES

PHILOSOPHY:

The daily transportation of the Randolph, Braintree, and Brookfield pupils is a privilege accorded by the school system in compliance with statutory requirements.  The bus driver should be able to expect that the parents will have the children at the bus stop on time, that students will be well behaved and will comply with the rules of conduct so that the driver can focus his/her attention on driving the bus. To provide maximum safety, each eligible pupil riding a school bus shall conform to the rules listed below.

RULES:

  1. Parents shall have their children at the school bus loading point prior to the arrival of the bus.
  2. Bus drivers are not required to wait for a tardy child.
  3. Students shall get on the bus in an orderly manner.
  4. Students shall take a seat immediately and remain seated.
  5. Aisles shall be kept clear.
  6. Students shall talk in low voices, using proper language.
  7. Students shall keep hands, head, and all other body parts inside the bus.
  8. Students shall not eat or drink on the bus.
  9. Students shall not be destructive.
  10. Students shall keep the bus clean.
  11. There shall be no fooling or fighting on the bus or while waiting for the bus.
  12. Students may be assigned seats
  13. Students shall cooperate with the driver, observing classroom conduct.
  14. Students shall not have trinkets hanging off their backpacks which could accidentally hit another student or get caught in the bus doors.
  15. Students in Grade K - 6 must have a note to get off the school bus at stops other than their designated stop.

 

DISCIPLINARY PROCEDURES:

In the event students fail to comply with the rules listed above, a three-step policy will normally be followed. However, for serious offenses, such as vandalism, fighting, smoking, insubordination, use of drugs or other serious violation the principal can go directly to step 2 or 3 of the policy.

  1. Upon receipt of a written report from the bus driver, the principal will discuss the incident with the student involved.
  2. The principal will warn the student, and notify his/her parents in writing that a second report may mean bus suspension for up to five days. Upon issuance of a second report, the student may be suspended from riding the bus for up to five days.
  3. Should a third report be issued, the principal may suspend the bus riding privilege for the remainder of the year.

 

Preschool and Private School Transportation Parental Agreement Form

Children attending the public preschool or a local area private school will be offered school bus transportation only if such transportation can be provided under the following conditions:

1.   Transportation can be provided using established school bus routes.

2.   Transportation can be provided with no additional cost to the district.

3.   Considering the age, behavior, and physical condition of the child, transportation can be safely provided for that child without additional, supervisory support or equipment.

4.   District students in grades kindergarten through twelve will be given priority in planning and determination of transportation needs, followed by public preschool students.

5.   Addition of public preschool or private school children to a school bus route will not cause overcrowding of the bus and will be offered and continued on a "seats available" basis only. Parents will be given a five (5) days notice if a child must be removed from a bus in order to make room for a regular school district K - 12 student. Removal will be by lottery conducted by the Transportation Supervisor.

6.   All students riding school buses, including preschool and private school students, are subject the disciplinary policies and rules of the school district.

7.   Preschool children must be met at the bus stop by a parent or designated responsible adult. If the child is not met at the bus stop, the child will be returned to the preschool. Failure to meet a preschool child at the bus stop will result in school bus transportation being discontinued.

 

I, _____________________________, agree to the above conditions under which my child will
receive school district bus transportation.                                                      Date: ____________

 

Parent/Designated Adult signature: _____________________________     Date: ____________
Transportation Supervisor signature: ____________________________    Date: ____________
Student's School Principal/Director signature: _____________________     Date: ____________

State Policies (Adopted by OSSU Board only)

Section IV Personnel 4000

Policy: Professional Development 4202

ORANGE SOUTHWEST SUPERVISORY UNION

Braintree Elementary School
Brookfield Elementary School
Randolph Elementary School
Randolph Union High School
Randolph Technical Career Center

 

POLICY:   Professional Development

 

In support of the Orange Southwest Supervisory Union’s mission statement, “to provide leadership, coordination, and support to its member schools,” there is a need for a supervisory union-wide professional development plan.

The primary purpose of professional development in the Orange Southwest Supervisory Union is to enhance student learning by enabling all members of the supervisory union to perform their duties to their fullest potential.  Resources will be provided for continual professional development of board members, administrators, and professional and support staff.  Professional development will be aligned with the goals of school districts and the supervisory union. 

To that end the superintendent is directed to ensure that each school in the supervisory union annually provides professional development for all staff members that is linked to the school’s goals and/or Action Plan.

 

Orange Southwest Supervisory Union      Warned (4/28/03)        Adopted (5/19/03)

 

Reviewed by the OSSU, RUHS, Brookfield & Braintree Boards at their meetings on August 8, 2016 & September 12, 2016

Reviewed by the Randolph Board at their meeting on September 12, 2016

Section V Instruction 5000

Policy: Curriculum Development & Coordination 5201

POLICY: Curriculum Development and Coordination

Instruction 5201

The curriculum, assessment and reporting plan of the schools in the Orange Southwest Supervisory Union shall be coordinated k-12 to allow students to meet or exceed standards established by the Vermont Frameworks and the school districts.

The superintendent shall be responsible for the development, coordination and evaluation of curriculum. The superintendent shall ensure that the curriculum is consistent with the school district Ends as approved by the school board.

Orange Southwest Supervisory Union Warned (5/19/03) Adopted (8/25/03) Revised (6/9/08)
Legal Reference(s): 16 V.S.A. §261a (1) (Duties of supervisory union boards)
State Board of Education Rules & Practices §§ 2120.8.2.3 (Curriculum Leadership)
2122.2 (Alignment)
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